Admin. Coordinator - The Arbour (Lifestyle Group)

The Arbour is an upcoming private members' club opening in St. George's Bay, Malta in October 2026. Developed by db Group with industry expert Jamie Caring, it aims to offer seasonal Mediterranean cuisine, a cocktail lab, cultural programming, and a community space for the island. As part of our team at Lifestyle Group, you’ll assist in delivering exceptional service at some of Malta’s most iconic and diverse restaurant brands, several of which are featured in the Michelin Guide. Our momentum is only growing, positioning us as one of the island’s leading destinations for career growth in the hospitality sector. This is a rare opportunity to join a fast-growing group that is shaping Malta’s hospitality future and offers unmatched opportunities for growth, innovation, and career progression. You can further explore our current portfolio from here https://lifestyle-grp.com/. As part of our team, you’ll enjoy benefits such as: World-Class training, designed to inspire and educate Global opportunities, experience hospitality around the globe with our incredible brand relationships Rewards & Recognition, we value our team and celebrate your contributions to our success with meaningful rewards and recognition Exclusive discounts, enjoy exclusive discounts across the Lifestyle Group & db Group, worldwide! Club Administrator Provide day-to-day administrative support to The Arbour operations, ensuring the smooth running of the Club and the highest level of service for members. Manage all membership administration, including new member applications, renewals, suspensions, cancellations, and maintaining accurate member records. Act as the first point of contact for member enquiries, responding promptly and professionally to requests, reservations, and general information. Coordinate the member onboarding process, ensuring all documentation, agreements, and access requirements are completed accurately. Maintain The Arbour's membership management system by updating member profiles, preferences, contact details, and account information. Assist members with reservations for The Arbour facilities, dining experiences, events, and other exclusive services. Prepare membership agreements, invoices, correspondence, reports, and other administrative documentation. Coordinate communications with members regarding The Arbour updates, events, promotions, and exclusive experiences. Liaise with internal departments to ensure member requests are communicated and delivered efficiently. Support the administration and coordination of events and exclusive member experiences when required. Maintain organised records, calendars, filing systems, and confidential member information in accordance with company policies. Handle sensitive and confidential information with the highest level of discretion and professionalism. Deliver an exceptional level of service, ensuring every interaction reflects the exclusive standards and values of The Arbour. Work evenings and weekends when required to support operations and member events. Carry out any other administrative duties related to The Arbour as assigned. Requirements Previous experience in hospitality, administration, or sales is preferred. Excellent communication and interpersonal skills. Highly organized with strong attention to detail. Confident dealing with clients and managing multiple enquiries simultaneously. Passion for hospitality and delivering exceptional guest experiences. Ability to work in a fast-paced environment. Strong written and verbal English skills. What We Offer Opportunity to work with one of Malta’s most dynamic hospitality groups. Exposure to premium restaurant brands and high-profile events. Career development within a growing hospitality portfolio. Competitive salary and benefits.

The Admin Coordinator will provide daily administrative support for The Arbour, managing membership records, applications, and renewals. They will also act as the primary point of contact for member inquiries and assist in coordinating events and facility reservations.

Candidates should have previous experience in hospitality, administration, or sales, along with excellent communication and interpersonal skills. A strong ability to work in a fast-paced environment and maintain high levels of discretion is essential.

• World-class training • Global opportunities • Rewards and recognition • Exclusive discounts

• Customer servicePreferred
• OrganizationPreferred
• Attention to detailPreferred
• CommunicationPreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Administrative support
• Membership management
• Customer service
• Communication
• Organization
• Attention to detail
• Data entry
• Event coordination
• Professionalism
• Hospitality operations
• Administrative Support
• Administrative Functions
• Discounts And Allowances
• Sales
• Innovation
• Interpersonal Communications
• Invoicing
• Operations
• Restaurant Operation
• Coordinating
• Reservations
• Filing
• Detail Oriented

• Hospitality
• Administrative
• Customer Service & Support
• Food & Beverage
• Lifestyle Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week