Document Control Coordinator

Job summary

The Document Control Coordinator is responsible for the integrated management of project documentation, including classification, filing, indexing, and traceability. They also assist employees with document management tools and ensure compliance with relevant laws and standards regarding archives and information access.

Job details

EBC thinks outside the box and deploys all its know-how to carry out major infrastructure projects: bridges, roads, highways, tunnels, marine installations. Our ability to meet deadlines and budgets as well as our vast expertise in the field allow us to actively participate in large-scale projects such as the Samuel-De-Champlain Bridge, the Réseau Express Métropolitain (REM) and the Site C hydro-electric power station located near Fort St-John in British Columbia. Our seasoned team of engineers, project managers and other specialists also put their energy into the construction of wind farms and to the benefit of hydroelectric projects such as dams, power stations, tunnels and dikes. EBC is positioned as a true leader in this sector. Our range of specialized services has made our reputation in Canada. Come move mountains with us! Responsibilities: Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project; Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement; Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participates in the development of solution elements; Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures; Carrying out research, identification, and coding in order to respond to requests; Maintaining up-to-date knowledge of the laws and standards governing archives to stay on the lookout for new working methods and new tools in integrated document management; Preparing, assembling, and scanning documents as needed; Generating transmissions and reception of documentation to internal and external parties; In collaboration with the document management team, the Document Controller may also: Carry out various follow-ups to ensure the application and compliance with the deadlines required by the laws in force, in particular the Archives Act, the Act respecting access to documents held by public bodies and the protection of personal information, etc.; Plan and coordinate the disposal and transfer of documents according to the current retention schedule. Requirements University degree in Archiving, Document Management, or Digital Information Management; 3-5 years of experience in document management or in the field of archives; Relevant experience in construction is considered an asset; Relevant experience in managing engineering project documents is considered an asset; Good knowledge of laws and standards governing archives; Excellent command of Microsoft Office Suite, and applicable software; Knowledge of BIM 360 software is an asset; General knowledge of engineering and project management documents. Skills and Attitudes Required Strong organizational skills with the ability to multi-task; Analytical mind; Autonomy and attention to detail; Demonstrates initiative, rigor, and integrity; Ability to act quickly and efficiently; Discretion and Professionalism; Excellent communication skills; Responsible and honest; Structured and methodical; Teamwork. Benefits 4 weeks of annual vacation; Competitive salary;​ Complete group insurance program upon entry (health and dental components paid by the employer); Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP); 24 hour access to a virtual doctor (telemedicine); Training and development programs; Employee assistance program; Active social club and health and wellness committee; Diverse, innovative and stimulating environment; A company built on values of respect, integrity and a job well done; Firm recognized as one of Canada’s Best Managed Companies. In accordance with applicable pay transparency legislation, EBC Inc. has included the expected salary range for this role, which is $60,000–$100,000. Compensation within the range is determined based on relevant experience, qualifications, localization, and internal equity. Base salary is one component of EBC’s comprehensive total rewards offering, which may include performance-based incentives, extended health and wellness benefits, retirement savings programs, and career development opportunities. As part of our commitment to fair and transparent hiring practices, EBC may use artificial intelligence (AI) tools to support the candidate pre-screening process. These tools are used responsibly and in accordance with applicable privacy laws as well as EBC’s policies. Final decisions always remain the responsibility of our qualified talent acquisition professionals. EBC welcomes applications from First Nations, Inuit, and Métis candidates and is committed to fostering an inclusive, culturally safe workplace.

What you’ll do

The Document Control Coordinator is responsible for the integrated management of project documentation, including classification, filing, indexing, and traceability. They also assist employees with document management tools and ensure compliance with relevant laws and standards regarding archives and information access.

Requirements

Candidates must hold a university degree in Archiving, Document Management, or Digital Information Management with 3-5 years of relevant experience. Proficiency in Microsoft Office and knowledge of engineering or construction project documentation is required.

Benefits

• 4 weeks of annual vacation
• Competitive salary
• Complete group insurance program
• Group RRSP with employer contribution
• Deferred profit sharing plan
• Virtual doctor access
• Training and development programs
• Employee assistance program
• Social club
• Health and wellness committee

Listed skills

• Attention to detail · Preferred
• Quality Control · Preferred
• Communication Skills · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document management
• Archiving
• Digital information management
• Microsoft Office Suite
• BIM 360
• Data classification
• Traceability
• Quality control
• Records management
• Organizational skills
• Analytical skills
• Attention to detail
• Communication skills
• Project management
• Engineering documentation
• Wind Farm Construction
• Document Management
• Professionalism
• Organizational Skills
• Ability To Meet Deadlines
• Research
• Building Information Modeling
• Management
• Communication
• Training And Development
• Digital Data
• Digitization
• Employee Assistance Programs
• Innovation
• Legislation
• Project Management
• Microsoft Office
• Multitasking
• Telehealth
• Localization
• Registration
• Filing
• Quality Control
• Teamwork
• Detail Oriented
• Honesty

Job areas

• Construction
• Administrative
• Engineering
• Management & Leadership
• Document Control Coordinator
• Document Control / Management Specialist
• Filing and Copying Clerks
• Document Management Specialists
• Computer Occupations, All Other

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