Casual Receptionist

Job summary

Cover reception as needed, greet and sign in visitors, provide visitor safety information, direct incoming calls, and take messages. Prepare courier shipments, order office supplies, process incoming and outgoing mail, maintain common areas, and assist with administrative tasks, meetings, and catering.

Job details

Are you looking for casual and temporary work in a reception setting? We have a great opportunity that would be perfect for the semi-retired or those with flexible schedules. As Casual Receptionist, you will cover reception when needed – EDOs, vacation time, training days, etc. Specifically, you will: Be the first point of contact with outside guests – greet customers and visitors, ensure they are signed in and are aware of visitor safety information. Receive and direct incoming calls to the appropriate person and take messages. Prepare daily courier packages for Purolator via online system, arrange additional picks-ups when required. Order office supply requests through online vendor. Receive, sort and stamp incoming mail and ensure outgoing mail is posted and ready for pick up. Various administrative duties as required; report any issues, daily maintenance of common areas, assist with coordinating meetings and catering requirements. Education & Experience: Previous experience in a Receptionist/Admin role. Intermediate to advanced knowledge of Microsoft Office products including Word, Excel, Outlook and PowerPoint. Office Education is an asset. Personality/Desired attributes: Excellent telephone etiquette. Strong verbal and written communication skills. Demonstrated ability to deal professionally with customers and co-workers. Must be highly organized and able to prioritize. As this role is the first point of contact for customers, visitors and suppliers, professionalism is of the utmost importance. If this sounds like the perfect opportunity for you, apply today! Interested applicants are invited to direct your inquiries and confidential applications to: EMPLOYMENT NETWORK CANADA INC. All applications are treated in confidence and are NOT released to any organization without your prior approval.

What you’ll do

Cover reception as needed, greet and sign in visitors, provide visitor safety information, direct incoming calls, and take messages. Prepare courier shipments, order office supplies, process incoming and outgoing mail, maintain common areas, and assist with administrative tasks, meetings, and catering.

Requirements

Previous experience in a receptionist or administrative role is required, along with intermediate to advanced knowledge of Microsoft Word, Excel, Outlook, and PowerPoint. Office education is an asset; candidates should demonstrate professional customer service, strong communication, telephone etiquette, organization, and prioritization.

Listed skills

• Administrative Support · Preferred
• written communication · Preferred
• Customer service · Preferred
• Organization · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Administrative Support
• Telephone Etiquette
• Verbal Communication
• Written Communication
• Customer Service
• Organization
• Prioritization
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Courier Coordination
• Mail Handling
• Meeting Coordination

Job areas

• Administrative
• Customer Service & Support
• Logistics

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