Financial Administrator

Text Size Back to Job Board Financial Administrator Sault Ste. Marie Accounting POSTED: 20 hours ago Employer Waterfront Child Development Centre Inc. ES Job ID 8098 Closing Date August 31, 2026 Salary $22.00–$27.00 Duration Full Time Job Description Financial Administrator Hours: Full-time, 35-37.5 hours per week, Monday to Friday/ Scheduled hours will fall between the hours of 7:30 a.m.– 5:30 p.m. Reports to: Operational Lead, with accountability to the Board of Directors Rate of Pay: Hourly Wage $22.00–$27.00 Compensation & Benefits: Competitive benefits package, vacation entitlement, and paid sick days. Our Core Values Care & Kindness, Relationships, Partnerships & Families, Learning & Growing, Joy Our Values & Beliefs At the WCDC, we believe responsible financial stewardship supports high-quality early learning environments, strong relationships, and organizational sustainability. Transparency, integrity, and accountability allow our programs to thrive and ensure we meet our commitments to children, families, staff and the community. The Financial Administrator plays a key role in supporting these values through accurate, ethical and collaborative financial practices. The Waterfront Child Development Centre (WCDC) is seeking a detail-oriented, organized, and collaborative Financial Administrator to oversee the organization’s day-to-day financial operations. Working Closely with the Operational Lead and Board of Directors, the Financial Administrator will support accurate, ethical and transparent financial practices, regulatory compliance, effective reporting, and the long-term sustainability of WCDC. The role is well suited to an experienced financial professional who values accuracy, confidentiality, collaboration, and meaningful community-based work. About The Role The Financial Administrator is responsible for overseeing the day-to-day financial operations of WCDC, including accounting, payroll, billing, reconciliations, financial reporting, and administrative support. This Role Supports WCDC’s Commitment To Responsible financial stewardship Transparency, integrity, and accountability Accurate and timely financial reporting Compliance with applicable government and regulatory requirements Effective organizational planning and sustainability A respectful, collaborative, and professional workplace culture Key Responsibilities Financial Operations & Accounting Record daily financial transactions and maintain complete and accurate accounting records Process accounts payable and accounts receivable accurately and on time Complete month-end procedures, including bank and general ledger account reconciliations Perform monthly bank reconciliations Monitor cash flow and support short- and long-term financial planning Maintain organized, secure, and confidential financial records Follow established approval authorities, internal controls, and financial policies. Maintain appropriate documentation and audit trails for financial transactions Identify discrepancies, unusual transactions, or emerging financial risks, and promptly bring them to the attention of the Operational Lead Payroll & Compliance Process biweekly payroll accurately and in accordance with applicable requirements Prepare payroll remittances and complete required filings by established deadlines Maintain accurate payroll records, including vacation and sick leave balances Support compliance with funding requirements, wage enhancement programs, and workforce initiatives, as applicable Collaborate with the Organizational Lead to maintain accurate enrolment, revenue, and billing records Billing, Invoicing & Revenue Management Prepare and issue monthly parent tuition invoices Prepare and issue annual tax receipts for parents Monitor and manage accounts receivable and support collection processes Collaborate with the Operational Lead on enrolment-related financial tracking Financial Reporting & Budget Support Prepare timely monthly financial statements, budget-to-actual reports, cash-flow information, and supporting schedules for review by the Operational Lead and presentation to the Board of Directors Assist the Operational Lead and Board in Developing the annual operating budget and monitoring the financial performance throughout the year Compile and submit accurate financial information to funders, government agencies, and other authorized stakeholders by established deadlines Explain material variances and provide supporting information to assist leadership and the Board with financial decision making. Systems, Administration & Collaboration Maintain and improve financial systems, tools, and office processes to support efficiency Provide administrative support as required, including reception and visitor management Collaborate with the Operational Lead, Board of Directors, and staff to support smooth daily operations Maintain organized electronic and paper records Complete additional related duties as assigned Why Join the WCDC? Join a values-driven, relationship-focused organization Work within a supportive and a collaborative workplace culture Contribute to the financial sustainability of a community-focused organization Perform meaningful work that supports high-quality learning and care Contribute ideas and help improve organizational systems and processes Be a part of a workplace that values, care, kindness, relationships, partnerships, learning, growth, and joy Required Skills Qualifications & Experience Education & Certification College diploma in Accounting, Business, or a related field Clear Criminal Record Check (Vulnerable Sector) Proof of required Immunizations, as applicable Experience Minimum three (3) years of experience in a financial or accounting role Experience processing payroll and government remittances Knowledge, Skills & Abilities Strong knowledge of accounting systems and financial reporting requirements Proficiency with computerized accounting and payroll system “Sage 50”, and Microsoft Office applications, particularly Excel and Word. Excellent organizational, analytical, and attention to detail skills Strong written and verbal communication skills Ability to manage competing priorities and meet deadlines Working Conditions & Physical Requirements Work is primarily performed in an office and involves extended periods of computer and keyboard use. The position may require sitting, standing, waling and occasionally lifting or moving office materials weighing up to 15 pounds Ability to work 35-37.5 hours per week Monday to Friday hours will fall between the hours of 7:30 a.m.-5:30 p.m. Professional Expectations Maintain strict confidentiality at all times Demonstrate professional integrity and accountability Uphold WCDC’s Vision, Values, and policies Support a respectful, collaborative workplace culture How To Apply How to Apply Please submit your resume and cover letter by, August 30, 2026 to [email protected] with subject line “Financial Administrator Application” We thank all applicants for their interest. Only candidates selected for an interview will be contacted. WCDC is committed to equity, diversity, inclusion, and accessibility. We welcome applications from all qualified candidates. DOWNLOAD PDF for job Financial Administrator APPLY NOW SIMILAR IN THIS SECTOR Back to Job Board Application Successful Thank you for your job application!

Oversee day-to-day financial operations including accounting, payroll, billing, and financial reporting. Support the Operational Lead and Board of Directors in budget development and ensuring regulatory compliance.

Requires a college diploma in Accounting or Business and at least three years of experience in a financial role. Proficiency in Sage 50 and Microsoft Office is essential, along with a clear criminal record check.

• Competitive benefits package • Vacation entitlement • Paid sick days

• Time managementPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Microsoft WordPreferred
• AccountingPreferred

Identified from the job description. Confirm important requirements above.

• Accounting
• Payroll Processing
• Financial Reporting
• Bank Reconciliation
• Accounts Payable
• Accounts Receivable
• Budgeting
• Cash Flow Monitoring
• Sage 50
• Microsoft Excel
• Microsoft Word
• Analytical Skills
• Attention To Detail
• Communication Skills
• Organizational Skills
• Time Management

• Finance & Accounting
• Administrative
• Social Services
• Education
• Management & Leadership

Minimum education

College diploma

Minimum experience

2+ years

Apply by

Sep 25, 2026

Posting language

English

Working hours

38 hours per week

Seniority

Mid-Senior level