Administrative Assistant (Temporary)

Job summary

The Administrative Assistant will support HR functions including recruitment, onboarding, and personnel file maintenance. Additionally, the role involves providing reception services, managing office logistics, and coordinating student and course records.

Job details

We’re Hiring! 🚀 Are you an organized, detail-oriented professional who thrives in a fast-paced environment? We are seeking a dynamic Administrative Assistant to join our team and play a key role in supporting our employees, students, managers, and organizational initiatives. Hours of Work : Mon - Fri 8:30a - 4:30p flex (75 hours biweekly) Key Responsibilities: * Complete required pre-screening, schedule interviews and complete reference checks. * Prepare employment offers, onboarding packages, and employee documentation. * Maintain confidential personnel files and HR records. * Update employee profiles, training records, and qualification reports. * Support employee communication and respond to HR inquiries professionally. * Provide reception services, answer phones, and manage incoming emails and correspondence. * Coordinate schedules, meetings, room bookings, and office logistics. * Prepare reports, presentations, letters, and other business documents. * Maintain filing systems and ensure accurate record keeping. * Order and monitor office supplies and equipment inventories. * Assist applicants and participants with program information and enrollment processes. * Maintain training, certification, and student records. * Coordinate course schedules, class lists, and instructional materials. * Support preparation and distribution of certificates and completion records. * Liaise with students, instructors, staff, and external agencies. Requirements: * Diploma or Certificate in Human Resources, Business Administration, Office Administration, or related field. * Experience in human resources, administrative support, or office management. * Proficiency with Microsoft Office applications and database systems. * Experience working with confidential information. * Excellent communication and interpersonal skills. * Strong organization and attention to detail. * Ability to prioritize competing deadlines. * Ability to work independently and collaboratively.

What you’ll do

The Administrative Assistant will support HR functions including recruitment, onboarding, and personnel file maintenance. Additionally, the role involves providing reception services, managing office logistics, and coordinating student and course records.

Requirements

Candidates must hold a diploma or certificate in Human Resources, Business Administration, or a related field. Proficiency in Microsoft Office and experience in administrative or HR support are required.

Listed skills

• Administrative Support · Preferred
• Microsoft Office · Preferred
• Communication · Preferred
• interpersonal skills · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• scheduling · Preferred
• record keeping · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Human resources
• Administrative support
• Office management
• Microsoft Office
• Database systems
• Confidentiality
• Communication
• Interpersonal skills
• Organization
• Attention to detail
• Prioritization
• Scheduling
• Record keeping
• Data entry
• Training Records Management
• Report Writing
• Office Supply Management
• Employee Communications
• Administrative Support
• Office Administration
• Database Systems
• Record Keeping
• Business Administration
• Interpersonal Communications
• Office Management
• Presentations
• Filing
• Detail Oriented

Job areas

• Administrative
• Human Resources
• Education
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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