Legal Assistant, Business Law

Job summary

The Legal Assistant will manage daily activities for a team of law clerks, including administrative tasks like calendar management, expense reporting, and invoice processing. They are also responsible for drafting legal documents, maintaining filing systems, and delegating tasks to other administrative departments.

Job details

Permanent Position – Hybrid The successful candidate will independently manage the daily activities of a team of law clerks in the Capital Markets and M&A practices. They will be collaborative, professional, adaptable and positive and interested in their work. This role has a dual reporting relationship with the Law Clerks in the share and the Manager, Legal Assistant Services. Hours of work are from 9 am to 5 pm. Occasional pre-authorized overtime may be required to meet client needs. Primary Responsibilities: * Handling all administrative duties such as email and calendar management, coordinating meetings, processing incoming and outgoing mail, preparing expense reports, reconcile VISA tracking spreadsheets, and processing of invoices and disbursements. * Preparing and maintaining a bring-forward system as well as providing appropriate reminders. * Under legal professional supervision, prepare initial drafts of legal documents and correspondence according to precedents and/or instructions. * Ensuring all physical and electronic filing is organized and up to date regularly. * Delegating tasks to, and coordinating with, other administrative departments. * Providing backup coverage in the absence of other assistants. * Other duties, as assigned. Required Knowledge and Experience: * Completion of a post-secondary Legal Assistant or Law Clerk program. * Minimum of 1 year working experience in a law firm environment. * In-depth understanding of business and legal terminology. * Strong technicals skills using MS Office 365. * Experience working with 3E and iManage Work. * Experience working with SEDAR, SEDI, the Ontario Securities Commission and the National Registration Database would be an asset. Pay Range $55,000 to $75,000 per annum. Pay range to be commensurate with experience. Vacancy This role is being posted to fill a current vacancy. AI Disclosure Please note that artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position. About Fasken As a premier law firm with over 900 lawyers worldwide, Fasken is where excellence meets expertise. We are dedicated to shaping the future our clients want, precisely when it matters most. For more information, visit fasken.com. Diversity and Inclusion At Fasken, we believe in a diverse workplace made up of people with unique experiences and qualities. It is important that all our members find our workplace welcoming and caring. An inclusive workplace creates a fair environment where people are respected and valued. Accessibility and Accommodation It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process. Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications. NO AGENCIES, PLEASE.

What you’ll do

The Legal Assistant will manage daily activities for a team of law clerks, including administrative tasks like calendar management, expense reporting, and invoice processing. They are also responsible for drafting legal documents, maintaining filing systems, and delegating tasks to other administrative departments.

Requirements

Candidates must have completed a post-secondary Legal Assistant or Law Clerk program and possess at least one year of experience in a law firm. Proficiency in MS Office 365 and familiarity with legal software such as 3E and iManage Work are required.

Listed skills

• Dedicated · Preferred
• collaborative · Preferred
• Filing · Preferred
• Organized · Preferred
• Client · Preferred
• management · Preferred
• MS-Office · Preferred
• Reporting · Preferred
• Administrative · Preferred
• future · Preferred
• expense · Preferred
• email · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Legal Administration
• Business Law
• Capital Markets
• M&A
• Document Drafting
• Calendar Management
• Expense Reporting
• Invoice Processing
• MS Office 365
• 3E
• iManage Work
• SEDAR
• SEDI
• Legal Terminology
• Microsoft 365
• Workplace Inclusivity
• Expense Reports
• Administrative Functions
• Artificial Intelligence
• Spreadsheets
• Invoicing
• System For Electronic Document Analysis And Retrieval
• Securities (Finance)
• Filing

Job areas

• Legal
• Administrative
• Legal Assistant
• Paralegal / Legal Assistant
• Legal and Related Associate Professionals
• Paralegals and Legal Assistants