Administrative Assistant

Job summary

This role provides administrative support by managing correspondence, scheduling meetings, and coordinating travel and event logistics. Responsibilities also include monitoring expenditures, processing invoices, and maintaining office inventory and records.

Job details

The Opportunity: (Insert paragraph description of the job here.) RESPONSIBILITIES * Respond to telephone inquiries from the public and redirect calls. * Monitor and code expenditures, and prepare and process business expense forms, invoices, and contracts. * Provide support to the team, including assisting with equipment and software issues. * Compose, record, proofread, and edit a variety of correspondence. * Coordinate and schedule travel, event logistics, meetings, equipment, and CVA vehicles as required. * Compile, sort, and distribute incoming and outgoing mail. * Acquire, purchase, and maintain inventory such as forms, office supplies, and equipment. QUALIFICATIONS Job Capabilities: As a public servant, we are seeking someone who: * Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence. * Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks. * Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes. * Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives. * Is adaptable, continuously learns from experience and applies those learnings to new situations. * Focuses on achieving public service excellence. Technical Knowledge and Skills: (Insert bulleted technical knowledge and technical skills here.) Job Skills: * Communication (Level B) * Critical Thinking (Level A) * Digital Skills (Level A) * Interacting with Others (Level A) * Navigating Ambiguity (Level A) * Managing Self (Level A) * Health, Safety and Wellness (Level A) * Data Literacy (Level A) * Influence (Level A) * Political and Organizational Awareness (Level A) * Managing Organizational Resources (Level B) Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here. [https://taskroom.saskatchewan.ca/employee-resources/professional-development/capabilities-and-skills-framework] What We Offer: * Dynamic and challenging work * Competitive salary * Comprehensive benefits package including pension * Vacation, scheduled days off, and other types of leave * Inclusive work environments * Career growth, development, and advancement opportunities * Flexible work arrangements Our Commitment to Excellence: The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

What you’ll do

This role provides administrative support by managing correspondence, scheduling meetings, and coordinating travel and event logistics. Responsibilities also include monitoring expenditures, processing invoices, and maintaining office inventory and records.

Requirements

The ideal candidate demonstrates accountability, innovation, and a collaborative approach to achieving public service excellence. Applicants should possess strong communication, digital, and organizational skills as outlined in the government's capabilities framework.

Benefits

• Pension
• Vacation
• Scheduled days off
• Comprehensive benefits package
• Flexible work arrangements

Listed skills

• record keeping · Preferred
• Communication · Preferred
• Critical Thinking · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Communication
• Critical thinking
• Digital skills
• Interacting with others
• Navigating ambiguity
• Managing self
• Health, safety and wellness
• Data literacy
• Influence
• Political and organizational awareness
• Managing organizational resources
• Proofreading
• Editing
• Inventory management
• Scheduling
• Record keeping
• Office Supply Management
• Influencing Skills
• Data Literacy
• Digital Literacy
• Critical Thinking
• Innovation
• Inventory Management
• Invoicing
• Organizational Awareness

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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