Executive Coordinator

Job summary

This role provides high-level executive support by managing the Executive Director's calendar, travel logistics, and communications. The incumbent also oversees administrative processes, maintains filing systems, and prepares budget reports to ensure branch efficiency.

Job details

The Opportunity: (Insert paragraph description of the job here.) RESPONSIBILITIES * Manage the Executive Director’s calendar through collaboration, prioritization, and scheduling. * Prepare briefing and background materials to support the Executive Director in advance of meetings. * Monitor the Executive Director’s email inbox and redirect requests to appropriate team members. * Plan, schedule, and coordinate travel and logistics for meetings, training sessions, and other events. * Monitor administrative processes and implement improvements within the branch to enhance efficiency. * Draft, record, proofread, and edit correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards. * Coordinate and participate in management meetings by preparing agendas, recording minutes, and tracking action items to ensure timelines are met. * Manage incoming and outgoing correspondence to ensure timely distribution. * Maintain manual and electronic filing systems, including bring‑forward and records‑management processes. * Verify, code, process, and track invoices for approval and payment, ensuring compliance with policies. * Compile expense data and prepare budget reports for review. * Order office supplies and coordinate equipment repairs and furniture replacements. QUALIFICATIONS Job Capabilities: As a public servant, we are seeking someone who: * Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence. * Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks. * Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes. * Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives. * Is adaptable, continuously learns from experience and applies those learnings to new situations. * Focuses on achieving public service excellence. Technical Knowledge and Skills: (Insert bulleted technical knowledge and technical skills here.) Job Skills: * Communication (Level B) * Critical Thinking (Level A) * Digital Skills (Level A) * Interacting with Others (Level A) * Navigating Ambiguity (Level A) * Managing Self (Level A) * Health, Safety and Wellness (Level A) * Data Literacy (Level A) * Influence (Level A) * Political and Organizational Awareness (Level A) * Managing Organizational Resources (Level B) Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here. [https://taskroom.saskatchewan.ca/employee-resources/professional-development/capabilities-and-skills-framework] What We Offer: * Dynamic and challenging work * Competitive salary * Comprehensive benefits package including pension * Vacation, scheduled days off, and other types of leave * Inclusive work environments * Career growth, development, and advancement opportunities * Flexible work arrangements Our Commitment to Excellence: The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team. The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels. The Public Service Commission (PSC) is the central human resource agency for the Government of Saskatchewan. We ensure the Government of Saskatchewan has the high-performing, innovative and professional public service workforce required to successfully deliver on its priorities to meet the needs of citizens. The PSC provides human resource leadership and policy direction to 17 ministries and several agencies, boards and commissions.

What you’ll do

This role provides high-level executive support by managing the Executive Director's calendar, travel logistics, and communications. The incumbent also oversees administrative processes, maintains filing systems, and prepares budget reports to ensure branch efficiency.

Requirements

The ideal candidate is an accountable and collaborative public servant who demonstrates innovation and adaptability. They must possess strong organizational skills and the ability to manage administrative resources effectively within a government environment.

Benefits

• Pension
• Vacation
• Scheduled days off
• Comprehensive benefits package
• Flexible work arrangements

Listed skills

• Administrative Support · Preferred
• Communication · Preferred
• Critical Thinking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar management
• Travel coordination
• Administrative support
• Records management
• Budget reporting
• Communication
• Critical thinking
• Digital skills
• Data literacy
• Organizational awareness
• Proofreading
• Editing
• Invoice processing
• Meeting coordination
• Office management
• Office Supply Management
• Equipment Repair
• Influencing Skills
• Data Literacy
• Digital Literacy
• Management
• Critical Thinking
• Economics
• Leadership
• Innovation
• Invoicing
• Scheduling
• Filing
• Prioritization
• Organizational Awareness

Job areas

• Administrative
• Government & Public Sector
• Management & Leadership
• Executive Coordinator
• Chief Information Officer
• Information and Communications Technology Service Managers
• Computer and Information Systems Managers

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