Legal Administrative Assistant - Municipal Litigation

ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE Working within our Municipal law department (specifically working on files that involve clients, municipalities, Tribunals and Courts), the successful candidate will perform full legal administrative work of a responsible and confidential nature. RESPONSIBILITIES Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate; Accurately preparing legal documents and correspondence with minimal direction; Transcribing and typing legal documents and correspondence; Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels; Working proactively in the day to day support of the professional's practice; Using initiative and good judgment to relieve the professional of administrative detail; Managing the professional’s calendar including travel arrangements; Preparing and organizing meeting and briefing materials for the professional and file management; Supporting the practice group in monitoring billing matters and undertaking of administrative tasks; Assists lawyer(s) with schedules, deadlines, and filings during litigation process. QUALIFICATIONS Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of 5 years’ administrative experience; A minimum of 1 year experience working in a litigation practice; Aptitude to take care of clients’ needs in a professional and courteous manner; Excellent ability to work efficiently and effectively under pressure to meet deadlines while remaining focused with attention to detail and accuracy; Strong knowledge of civil procedure is required, experience with the Ontario Land Tribunal (OLT), the Landlord and Tenant Board (LTB), and the practice rules and procedures governing these and other provincial tribunals, are all assets. Strong knowledge of litigation practice, court rules, filing procedures is required; knowledge of tribunal processes, including experience preparing and filing materials before the Ontario Land Tribunal (OLT), the Landlord and Tenant Board (LTB), and other provincial adjudicative bodies, is an asset. Ability to use discretion when dealing with confidential information; Excellent problem solving and decision-making skills; Advanced organizational skills; Capacity to work independently, as well as in a team environment; Advanced written, oral and verbal communication skills; Excellent grammar and proofreading skills; Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel); Ability to multitask within a fast-paced environment. What Success Looks Like In 30 days: you are filing confidently, know our templates, and have the team’s calendars under control. In 90 days: you anticipate needs, close loops without being asked, and your materials go out the door clean. Ongoing: lawyers, clients, and courts view you as a reliable point of contact who gets things done. WHY JOIN US Complex, high-profile files that build marketable skills. Supportive team that values ownership, clear communication, and high standards. Competitive compensation and benefits, professional development support, and flexibility where the work allows. A clear path to grow responsibility and scope. Benefits/Perks Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance Benefits coverage for Firm members and their dependents from day one! 15+ vacation days and hybrid work flexibility Parental leave top-up for 26 weeks (after 12 months of full-time employment) Group Retirement Savings Plan with employer match Financial protection through short & long-term disability, life, accident & critical illness insurance Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders Recognition awards, appreciation events, and a supportive, collaborative work culture Perks and preferred pricing programs, referral bonuses and more The starting range for this role is $50,000 - $60,000Starting salary will be determined based on an applicant’s individual skills, competencies and unique qualifications. Gowling WLG employees have the potential to exceed this range based on tenure and performance. This position is currently vacant and is open to both internal and external candidates. Gowling WLG is recruiting for this role to support ongoing firm needs and team operations. This employer may use tools within our applicant tracking system that include artificial intelligence–supported features, such as automated candidate matching. These tools do not make hiring decisions; all screening, assessments, and selections are reviewed and completed by human recruiters and hiring managers. Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

The role involves managing the flow of legal work, preparing and transcribing legal documents, and maintaining professional calendars. You will also act as a liaison between legal professionals and clients while supporting billing and litigation filing processes.

Candidates must possess a Legal Administrative Assistant diploma and at least 5 years of administrative experience, including 1 year in a litigation practice. Strong knowledge of civil procedure and proficiency in Microsoft Office are required, with experience in provincial tribunals considered an asset.

• Health insurance • Dental insurance • Mental health coverage • Lifestyle spending allowance • Vacation days • Hybrid work flexibility • Parental leave top-up • Group retirement savings plan • Short-term disability insurance • Long-term disability insurance • Life insurance • Accident insurance • Critical illness insurance • Employee & family assistance program • Mental health first aid responders • Professional development support

• Problem solvingPreferred
• Time managementPreferred
• Attention to detailPreferred

Identified from the job description. Confirm important requirements above.

• Legal administration
• Litigation support
• Civil procedure
• Document preparation
• Calendar management
• Billing monitoring
• Transcription
• Problem solving
• Decision making
• Organizational skills
• Microsoft Office Suite
• Proofreading
• Communication skills
• Time management
• Attention to detail

• Legal
• Administrative

Minimum education

Professional degree

Minimum experience

5+ years

Apply by

Sep 11, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Mid-Senior level