Gowling WLGVerified Job Source

Patent Coordinator

Calgary, AB
Hybrid
Posted Aug 24, 2026
1 position

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Employment type: Full-time
Experience level: Mid-level · 2+ years
Minimum education: Professional degree
Posting language: English
Working hours: 40 hours per week

Job summary

The Patent Coordinator is responsible for managing the worldwide prosecution of domestic and foreign patents, including preparing filing materials and coordinating with professionals. They also monitor deadlines, review incoming correspondence, and ensure all patent documentation meets jurisdictional requirements.

Job details

ABOUT GOWLING WLG At Gowling WLG, our commitment to excellence begins with our people. As an international law firm with offices in Canada, the U.K., Europe, the Middle East, and Asia, we’re proud to recruit and retain top talent who bring energy, insight, and a singular focus on delivering exceptional experiences – for our clients and each other. We’re intentional about building a workplace that’s both high-performing and supportive, ensuring that everyone is empowered to do their best work and reach their full potential. Our culture is grounded in our shared values: Raise the Bar, Embrace Differences, and Thrive Together. These values shape how we collaborate, lead, and succeed – across teams, time zones, and career paths. Whether you’re pursuing a role in law or business services, explore what’s possible and make your mark with Gowling WLG. PROFILE With unmatched expertise in patents, trademarks, brands and designs, copyright, advertising, Intellectual Property litigation, our Firm has been winning cases for clients around the world for over 125 years. Our Intellectual Property Group offers exceptional representation in a dynamic and competitive market. Our Patent Coordinator plays a key role in coordinating worldwide prosecution of domestic and foreign patents. The successful candidate will bring excellent attention to detail, prioritization skills, and a genuine interest in intellectual property law. RESPONSIBILITIES * Preparing and finalizing patent application filing materials for filing in the Canadian Intellectual Property Office (CIPO) and the United States Patent Office (USPTO). * Preparing, reviewing and finalizing patent application filing instructions to be sent to foreign associates in various countries around the world; * Coordinating with professionals with respect to the above, including ensuring that patent abstracts, specifications, claims and drawing are in accordance with various jurisdictional requirements; * Reviewing and preparing client letters, assignments, petitions, powers of attorneys, and inventor declarations; * Screening and reviewing incoming correspondence post-filing for Canadian, US and foreign applications; * Relay formal examiner’s reports and office letters, coordinating with professionals regarding the drafting and filing of submissions, including requests for examination/advanced examination, requests for continued examination, preliminary/voluntary amendments, payments of final fee, and responses to examiner’s reports; * Reviewing and forwarding notice of allowances and letters patent documents to clients; * Overseeing and coordinating with professionals and foreign associates regarding patent validations and patent appeals; * Reviewing and monitoring daily diaries and due case reports and initiating appropriate action where necessary; * Managing multiple deadlines, communicating with others and ensuring important deadlines are met; * Other duties as required. QUALIFICATIONS * Law Clerk or Legal Administrative Diploma from a recognized post-secondary institution; * 3 – 5 years of related experience; * Ability to communicate clearly, effectively and professionally with team members, other Firm members, clients, foreign associates, CIPO and other Intellectual Property Offices; * Strong problem-solving skills, including a proven ability to set priorities and work strategically; * Ability to produce a high quality and quantity of work product often under tight timelines and under strict deadlines; * Knowledge of both Canadian, International and other foreign Patent practices (US, EP, PCT and others); * Knowledge of Intellectual Property in-house databases; * Strong computer skills including proficiency with Microsoft Office Suite. BENEFITS/PERKS Gowling WLG’s total rewards program is designed to foster a culture where high performance and personal well-being go hand-in-hand. We support your career and life with: * 100% employer-paid health, dental, and mental health coverage, plus an annual lifestyle spending allowance * Benefits coverage for Firm members and their dependents from day one! * 15+ vacation days and hybrid work flexibility * Parental leave top-up for 26 weeks (after 12 months of full-time employment) * Group Retirement Savings Plan with employer match * Financial protection through short & long-term disability, life, accident & critical illness insurance * Employee & Family Assistance Program, guided CBT, and an internal network of 120+ trained Mental Health First Aid responders * Recognition awards, appreciation events, and a supportive, collaborative work culture * Perks and preferred pricing programs, referral bonuses and more Gowling WLG is dedicated to building a diverse and inclusive workplace. If you are in need of accommodation or support at any time during the recruitment process, please let us know.

What you’ll do

Requirements

Candidates must hold a Law Clerk or Legal Administrative Diploma and possess 3 to 5 years of relevant experience. Proficiency in Microsoft Office and knowledge of Canadian, US, and international patent practices are required.

Benefits

• Health insurance • Dental insurance • Mental health coverage • Lifestyle spending allowance • Vacation days • Hybrid work flexibility • Parental leave top-up • Group retirement savings plan • Disability insurance • Life insurance • Accident insurance • Critical illness insurance • Employee and family assistance program • Mental health first aid • Referral bonuses