Administrative Assistant

Job summary

The Administrative Assistant provides direct administrative support to the Manager and Director of First Nations Métis Relations to ensure efficient portfolio operations. The role involves coordinating workflows with the broader health team and maintaining professional relationships with internal and external stakeholders.

Job details

Position #: 9004483 Expected Start Date: November 30, 2026 Union: OOS Facility: Royal University Hospital City/Town: Saskatoon Department: First Nations Metis Health Services Type: Full-time temporary Expected Up to Date: November 30, 2027 FTE: 1 Shift Information: Days Number of Hours per Rotation: 5 shifts of 7.5 hours per 1 weeks Relief: No Float: No Salary or Pay Band: As per Terms and Conditions of Employment Travel Required: No Job Description: The Administrative Assistant is directly accountable to the Manager and Director, First Nations Métis Relations (FNMR) of the Saskatchewan Health Authority (SHA) and provides administrative support in a one-on-one working relationship. This position supports, and contributes to, the facilitation of efficient operations of the Manager and Director, FNMR portfolio, through accurate, timely and efficient execution of administrative support functions. The incumbent works closely, in a collaborative and cooperative manner, with the FNMR Team to assist in accomplishing the FNMR objectives. The incumbent will work closely with the Administrative Assistant to the Executive Director of the First Nations Métis Health (FNMH) Portfolio to ensure coordination and communication of workflow. The incumbent will also coordinate with other administrative support staff of the Provincial FNMH Portfolio and in their absence, will provide support services as requested. Expectation to travel as necessary. Human Resources Exemption: No Experience * Clerical experience in a healthcare org with increased levels of responsibility Education * Certificate/Diploma from a recognized Business Administration training program Licenses * Valid Class 5 driver's license Other Education and Training * Medical terminology is an asset * Equivalent combination of education and experience Competencies * Advanced - Communication skills * Advanced - Organizational skills * Advanced - Interpersonal skills Knowledge and Abilities * Knowledge of diverse, culturally safe and representative workforce * Knowledge in Microsoft Office Suite * Ability to recognize and maintain confidential information * Ability to take large amount of complex information and convey it concisely * Advance computer skills, including Microsoft Office (Excel, Word and Access). * Demonstrated political sensitivity and discretion * Team player with ability to build and maintain stakeholder relationships. * Ability to demonstrate appropriate level of professional conduct and judgement. * Ability to work independently and as a member of a multi-disciplinary team Other Information * For more information on the city of Saskatoon please visit https://www.saskatoon.ca/ The Saskatchewan Health Authority (SHA) is the largest employer in Saskatchewan, employing more than 45,000 staff in a dynamic healthcare environment. The Saskatchewan Health Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and patient-centred. Applicants must upload all relevant documents (ex: certificates, diplomas, proof of enrollment, licenses and/or memberships) relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the applicable hiring team. Only applicants selected for an interview will be contacted. Those being interviewed are required to bring a valid Criminal Record Check (CRC) to the interview; it must be dated within six (6) months and include a vulnerable sector search. > We work together to improve our health and well-being. Every day. For > everyone. > We are committed to building a representative, diverse, inclusive, and > culturally responsive workforce. > We are committed to the Truth and Reconciliation Commissions Calls to Action. > We work in the spirit of truth and reconciliation, acknowledging Saskatchewan > as the traditional territory of First Nations and Métis People. Please note: Only applications that include all required documentation will be considered.

What you’ll do

The Administrative Assistant provides direct administrative support to the Manager and Director of First Nations Métis Relations to ensure efficient portfolio operations. The role involves coordinating workflows with the broader health team and maintaining professional relationships with internal and external stakeholders.

Requirements

Candidates must possess a certificate or diploma in Business Administration and have previous clerical experience within a healthcare organization. Proficiency in Microsoft Office and the ability to handle complex information with discretion are essential requirements.

Listed skills

• Administrative Support · Preferred
• Communication Skills · Preferred
• interpersonal skills · Preferred
• Microsoft Office Suite · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Stakeholder Management · Preferred
• Team Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Communication skills
• Organizational skills
• Interpersonal skills
• Microsoft Office Suite
• Excel
• Word
• Access
• Medical terminology
• Political sensitivity
• Stakeholder management
• Confidentiality
• Data synthesis
• Team collaboration
• Professional judgment
• Communication
• Operations
• Coordinating
• Workflow Management
• Support Services
• Microsoft Excel
• Stakeholder Communications
• Organizational Skills
• Microsoft Office
• Interpersonal Communications
• Administrative Support
• Clerical Works
• Computer Literacy
• Valid Driver's License
• Reconciliation
• Business Management Training
• Cultural Responsiveness
• Medical Terminology
• Education and Training

Job areas

• Administrative
• Healthcare
• Government & Public Sector
• Social Services
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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