Administrative Specialist

Job summary

Coordinate daily administrative operations, correspondence, inquiries, meetings, scheduling, travel, and office logistics, and prepare reports, agendas, minutes, presentations, and other documents. Support financial and human resources administration, maintain confidential records, and assist senior management with administrative projects.

Job details

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. Our client is seeking an Administrative Specialist for a temporary position providing administrative and operational support within a public sector environment. This role involves office coordination, financial administration, records management, and supporting senior management. Key Responsibilities Coordinate daily administrative activities, correspondence, and internal and external inquiries. Prepare reports, meeting agendas, minutes, presentations, and other documents. Support financial administration, including expense tracking, invoice processing, and reconciliations. Assist with human resources administration, records management, and office procedures. Coordinate meetings, scheduling, travel arrangements, and office logistics. Maintain confidential records and support senior management with administrative projects. Qualifications Previous administrative or office coordination experience, preferably within the public sector. Experience with financial administration, expense tracking, or invoice processing. Strong organizational skills with the ability to manage competing priorities. Excellent written and verbal communication skills. Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint. Strong attention to detail, professionalism, and ability to handle confidential information. How to Apply If you are interested in this opportunity, please submit your resume for consideration. If you require accommodation during the recruitment process, please call 416-237-1500 x.235.

What you’ll do

Coordinate daily administrative operations, correspondence, inquiries, meetings, scheduling, travel, and office logistics, and prepare reports, agendas, minutes, presentations, and other documents. Support financial and human resources administration, maintain confidential records, and assist senior management with administrative projects.

Requirements

Previous administrative or office coordination experience is sought, preferably in the public sector, along with experience in financial administration such as expense tracking or invoice processing. Candidates should have strong organizational and communication skills, attention to detail, professionalism, confidentiality, and proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

Listed skills

• scheduling · Preferred
• written communication · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Coordination
• Office Coordination
• Financial Administration
• Expense Tracking
• Invoice Processing
• Reconciliations
• Records Management
• Human Resources Administration
• Meeting Coordination
• Scheduling
• Travel Arrangements
• Written Communication
• Verbal Communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

Job areas

• Administrative
• Government & Public Sector
• Finance & Accounting
• Human Resources

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