Executive Assistant

Job summary

Manage senior leaders’ calendars, meetings, correspondence, presentations, reports, travel, and other administrative logistics. Communicate with stakeholders, maintain organized and confidential records, take meeting minutes, and follow up on action items.

Job details

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. Our public and broader public sector clients are seeking Executive Assistants for interim assignments supporting senior leaders and their teams. Key Responsibilities Manage complex calendars, schedule meetings, and coordinate competing priorities. Prepare correspondence, presentations, reports, and meeting materials. Coordinate meetings, take minutes, and follow up on action items. Arrange travel, events, and other logistics as required. Respond to inquiries and communicate with internal and external stakeholders. Maintain organized records and handle sensitive information with discretion. Provide day-to-day administrative support to senior leaders and their teams. Qualifications Experience providing administrative support to senior leaders or executives. Strong calendar management, scheduling, and organizational skills. Clear written and verbal communication skills. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Ability to manage competing deadlines and work independently. Sound judgment and discretion when handling confidential information. How to Apply If you are interested in this opportunity, please submit your resume for consideration. If you require accommodation during the recruitment process, please call 416-237-1500 x.235.

What you’ll do

Manage senior leaders’ calendars, meetings, correspondence, presentations, reports, travel, and other administrative logistics. Communicate with stakeholders, maintain organized and confidential records, take meeting minutes, and follow up on action items.

Requirements

Experience providing administrative support to senior leaders or executives is required, along with strong scheduling, organizational, and communication skills. Candidates should be proficient in Microsoft Office, able to manage competing deadlines independently, and exercise sound judgment and discretion with confidential information.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Meeting Scheduling
• Organizational Skills
• Written Communication
• Verbal Communication
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Time Management
• Independent Work
• Confidentiality
• Discretion
• Minute Taking
• Travel Coordination
• Administrative Support

Job areas

• Administrative
• Government & Public Sector