Senior Executive Assistant

Job summary

Provide high-level executive support including complex calendar management, travel arrangements, and confidential documentation. Coordinate with global stakeholders and manage various business projects and office operations to ensure smooth executive functioning.

Job details

Humans of HR is an upcoming boutique recruitment agency in Vancouver and is very quickly becoming the go-to agency for hiring and placement of skilled corporate professionals. Combined with our vast network and extraordinary customer-centric approach, we are the obvious choice in helping you find your next home. Humans of HR is working with a well-established organization to find a Senior Executive Assistant to support a high-level executive and play a key role within the executive office. This is not your typical EA position. The successful candidate will be someone who can operate with a high degree of discretion and independence, while also taking on elements of project coordination, business support, and executive office management. This is an excellent opportunity for an experienced Executive Assistant who enjoys being the person behind the scenes making sure everything runs smoothly. What You'll Be Doing: Provide high-level executive support, including complex calendar and schedule management Coordinate meetings, appointments, travel arrangements and other executive priorities Prepare, organize and manage confidential correspondence and business documentation Support the executive office with projects, initiatives and follow-up items Coordinate with internal and external stakeholders across multiple time zones Translate and interpret business documents and communications as required Help manage competing priorities and ensure important items are followed through to completion Work closely with other members of the executive support team Take on a variety of projects and responsibilities as required — no two days will necessarily look the same What We're Looking For: 7+ years of progressive Executive Assistant or senior executive support experience Experience supporting a senior executive, founder, owner, president or similarly senior leader Fluency in either Mandarin or Cantonese is required Strong ability to read, write and communicate professionally in the required language Excellent written and verbal communication skills in English Exceptional organizational skills and attention to detail Strong judgment and discretion when handling confidential information Ability to manage multiple priorities in a fast-paced environment A highly proactive, adaptable and solutions-oriented approach Strong technology skills and confidence working with business systems and digital tools Willingness to step outside of a traditional EA scope and take ownership of projects and priorities At Humans of HR, we support the development and growth of our candidates to reach their full potential. If you are thinking about your next career move and the above role is just the right fit, please send us your resume along with a cover letter in confidence and one of our consultants will be in touch for a confidential discussion.

What you’ll do

Provide high-level executive support including complex calendar management, travel arrangements, and confidential documentation. Coordinate with global stakeholders and manage various business projects and office operations to ensure smooth executive functioning.

Requirements

Requires over 7 years of progressive executive support experience and fluency in either Mandarin or Cantonese. Candidates must possess exceptional organizational skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.

Listed skills

• Time management · Preferred
• Project management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Executive Support
• Project Coordination
• Confidential Correspondence
• Stakeholder Coordination
• Mandarin Fluency
• Cantonese Fluency
• English Communication
• Organizational Skills
• Discretion
• Time Management
• Business Systems
• Digital Tools
• Office Management
• Translation
• Interpretation

Job areas

• Administrative
• Management & Leadership