Corporate Finance Administrator

Job summary

The Corporate Finance Administrator provides administrative support to a finance team, focusing on public company regulatory filings and data tracking. Key duties include updating Excel formulas, managing records, and providing general office and reception support.

Job details

We are hiring a Corporate Finance Administrator to support multiple financial professionals for our Vancouver client. The Corporate Finance Administrator must have advanced Excel skills; a background and experience with securities, and 3+ years of experience in an administrative role is required. Experience working for a public company is preferred. This position is full-time in the office. About Our Client Our client is a well-established financial advisory firm with a 20-year track record in the industry. This firm manages multiple public companies in the mining and oil and gas sectors, offering comprehensive corporate administration, financial, and strategic advisory services. About The Opportunity The Corporate Finance Administrator will support a finance team of 4. They will assist with general administrative tasks related to public company regulatory filings, word processing, data entry, general proofreading and office support. This is a dynamic and demanding, fast-paced work environment! You’ll be joining a collaborative and supportive team, and an organization that’s well known for being a great employer! About The Position Detailed Excel work; updating formulas and tracking data. Public company administration and regulatory filing assistance. Records management and updating. General office support and back up for reception. Communication, proofreading, word processing and formatting. Data entry, filing and scanning. Strong time management skills; must be able to meet deadlines. Flexibility to work to meet tight deadlines – this may include some occasional overtime. General administrative functions as required. The Requirements Post secondary education, degree or diploma. 2+ years of experience in an administration role. Public company experience is preferred. Securities knowledge. Experience with regulatory filings. SEDAR+, SEDI knowledge. Experience with stock option exercises. Advanced Microsoft Excel skills. Strong attention to detail. Proven ability to meet deadlines. Excellent communication skills, must have strong business writing abilities. Must be able to pass background checks – criminal and credit. Compensation & Benefits Annual salary range $50,000 - $60,000 + discretionary bonus based on personal and company performance. 3 weeks vacation. Competitive benefits. At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

The Corporate Finance Administrator provides administrative support to a finance team, focusing on public company regulatory filings and data tracking. Key duties include updating Excel formulas, managing records, and providing general office and reception support.

Requirements

Candidates must have a post-secondary degree or diploma and at least 2-3 years of administrative experience, preferably within a public company. Proficiency in advanced Excel and knowledge of securities and regulatory filings (SEDAR+, SEDI) are required.

Benefits

• Discretionary bonus • 3 weeks vacation • Competitive benefits

Listed skills

• Time management · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Advanced Excel
• Securities Knowledge
• Regulatory Filings
• SEDAR+
• SEDI
• Stock Option Exercises
• Business Writing
• Records Management
• Data Entry
• Proofreading
• Time Management
• Word Processing

Job areas

• Administrative
• Finance & Accounting
• Consulting
• Energy