Operations & Property Coordinator

Job summary

Coordinate maintenance, repairs, and vendor relationships for a portfolio of four commercial properties. Provide comprehensive executive and personal assistance to the owner, including managing schedules and household logistics.

Job details

This is a fully remote position allowing you to work from home full-time. You will be assisting with a portfolio of 4 commercial properties, as well as providing executive assistance/ personal support to the owner. This is very much a hybrid EA/ Property Administration role. If you have experience in executive support or property administration and are interested then please reach out! Compensation $60,000 - $80,000 per annum Benefits & Perks Medical and Dental benefits (Canada Life) 3 weeks vacation Responsibilities Coordinate repairs and maintenance across commercial properties in Vancouver and Squamish (e.g. scheduling a roofer at one of the Broadway properties, following up on an HVAC repair in Squamish) Get quotes from contractors, get approval, and make sure the work gets done and invoiced Manage ongoing relationships with 15+ vendors: roofing, HVAC, cleaning, landscaping, graffiti removal, security, refrigeration, and inspections Handle commercial tenant requests and coordinate access, service appointments, and any building-related issues that come up Keep track of maintenance schedules, inspection results, and open items across all properties Visit properties in Vancouver and Squamish as needed Manage tasks and projects in Asana, keep everything up to date Prepare monthly coordination reports and keep records organized Process invoices, track expenses, work with the bookkeeper (e.g. reviewing invoices from graffiti removal, landscaping, cleaning contractors and making sure they get paid) Handle insurance renewals, utility accounts (BC Hydro, gas), and vendor contracts Set up recurring payments and admin accounts across multiple properties (e.g. getting BC Hydro on automatic payment) Support the owner on personal tasks alongside the property work (e.g. coordinating an ICBC claim, finding a plumber to install a dishwasher, booking appointments, researching issues, organizing items, and household logistics) Coordinate appointments and follow up with lawyers, accountants, and other professionals as needed Handle confidential personal matters without sharing or making it an issue Qualifications Experience in property management, operations coordination, or executive support Valid BC driver's license, willing to travel to Squamish occasionally, we will cover travel costs /pay for an Evo At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Coordinate maintenance, repairs, and vendor relationships for a portfolio of four commercial properties. Provide comprehensive executive and personal assistance to the owner, including managing schedules and household logistics.

Requirements

Requires experience in property management, operations coordination, or executive support. Must possess a valid BC driver's license and be willing to travel to Squamish occasionally.

Benefits

• Medical benefits • Dental benefits • 3 weeks vacation

Listed skills

• Operations Coordination · Preferred
• Administrative Support · Preferred
• Project management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Property Management
• Executive Support
• Operations Coordination
• Vendor Management
• Tenant Relations
• Expense Tracking
• Asana
• Invoice Processing
• Contract Management
• Scheduling
• Administrative Support
• Project Management

Job areas

• Administrative
• Management & Leadership
• Construction
• Consulting