Resource Coordinator

Job summary

Prepare business communications, reports, and presentations; maintain accurate records; and support managers and team members with administrative requests, expenses, and reporting. Coordinate office operations and facilities, resolve inquiries, improve workflows, and ensure procedures and health and safety checks are completed on schedule.

Job details

We are looking for a Resource Coordinator for a 1 year contract with high possibility of extension. Role is hybrid with 2 days a week on site in Downtown Toronto. The ideal candidate is someone who takes ownership of their work, communicates exceptionally well in writing, and can balance multiple priorities without losing sight of the details. They should be comfortable working independently, solving day-to-day problems, and ensuring tasks are completed accurately and on time. What You'll Be Doing Administrative Support: Prepare business correspondence, reports, presentations, and internal communications while maintaining accurate records and documentation. Team Coordination: Support managers and team members with administrative requests, expense submissions, reporting, and general day-to-day needs. Office Operations: Coordinate office supplies, inventory, deliveries, vendors, and workplace services to ensure the office runs smoothly. Facilities Support: Assist with office moves, workspace planning, employee and contractor logistics, and routine workplace inspections. Issue Resolution: Respond to inquiries, coordinate solutions with relevant stakeholders, and escalate issues when additional support is required. Process Improvement: Identify opportunities to improve administrative workflows, reduce inefficiencies, and maintain consistent working practices. Operational Compliance: Ensure documentation, office procedures, and required health and safety checks are completed accurately and on schedule. What We're Looking For At least 2 years of experience in administrative support, office coordination, or business operations. Excellent written English skills, with the ability to produce clear, professional, and polished business communications. Strong proficiency in Microsoft Outlook, Teams, Word, and Excel. Experience managing multiple requests and deadlines in a fast-paced environment. Exceptional organizational skills, attention to detail, and follow-through. Strong interpersonal skills and the ability to work effectively with different teams and external partners. A practical, solutions-oriented mindset and the confidence to take initiative. The ability to work independently, adapt to changing priorities, and exercise good judgment. Note: We use AI tools to: obtain basic information, detect plagiarism, false employment history or references, categorize your skills, and do an initial match with job posting.

What you’ll do

Prepare business communications, reports, and presentations; maintain accurate records; and support managers and team members with administrative requests, expenses, and reporting. Coordinate office operations and facilities, resolve inquiries, improve workflows, and ensure procedures and health and safety checks are completed on schedule.

Requirements

Requires at least two years of experience in administrative support, office coordination, or business operations, along with excellent written English and proficiency in Microsoft Outlook, Teams, Word, and Excel. Candidates should be highly organized, detail-oriented, able to manage competing deadlines, communicate effectively with diverse stakeholders, and work independently with sound judgment.

Listed skills

• Administrative Support · Preferred
• written communication · Preferred
• Microsoft Outlook · Preferred
• Microsoft Teams · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Time management · Preferred
• interpersonal communication · Preferred
• Problem solving · Preferred
• Process Improvement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Office Coordination
• Business Operations
• Written Communication
• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Organization
• Attention To Detail
• Time Management
• Interpersonal Communication
• Problem Solving
• Process Improvement
• Facilities Coordination
• Health And Safety Compliance

Job areas

• Administrative
• Management & Leadership
• Security & Safety

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