Human Resources Technician

Job summary

Maintains employee records and supports recruitment, hiring documentation, onboarding, benefits administration, and responses to employee inquiries. Prepares HR communications, supports committees and initiatives, and contributes to HR projects and continuous improvement.

Job details

About the IRCM The Montreal Clinical Research Institute (IRCM) is a world-class biomedical research center that puts science to work for health. The work of our teams contributes to major advances in research. We provide an environment where scientific rigor and collaboration drive the advancement of knowledge. At IRCM, Human Resources plays an important role in supporting our teams and contributing to the achievement of our mission. What We Offer * A collaborative, professional and people-focused work environment. * The opportunity to be part of a small HR team where everyone contributes directly to the department's activities. * Close collaboration with managers and employees across the organization. * A varied role with exposure to multiple areas of Human Resources. * Opportunities to contribute to projects and continuous improvement initiatives. * The chance to further develop your HR expertise within a broad and diverse HR function. Job Overview Reporting to the Director, Human Resources, the Human Resources Technician provides administrative and technical support across a variety of HR activities. The role contributes to employee file administration, recruitment, onboarding, benefits administration and the maintenance of accurate HR information. The Human Resources Technician also serves as a resource for managers and employees and contributes to a variety of HR projects and initiatives. This position is well suited to someone who is organized, collaborative and service-oriented. Responsibilities * Maintain employee files and records, including document preparation, updates, compliance and filing. * Support recruitment activities, including job postings, resume screening, telephone pre-screening, pre-employment verification, hiring documentation, onboarding and orientation. * Coordinate with internal teams throughout the hiring process and respond to employee inquiries regarding HR policies and procedures. * Process enrolments and updates related to group benefits plans. * Prepare HR letters, administrative documents and communications. * Provide administrative support for various committees and initiatives, including training, health and safety, and equity, diversity and inclusion (EDI). * Participate in HR projects and continuous improvement initiatives as required. What You Bring to the Table Essential Requirements * College diploma (DEC) in Human Resources, Business Administration or a related field. * Two (2) years of relevant experience in an administrative role, preferably in Human Resources. * Strong written and verbal communication skills in both French and English to interact with external partners and service providers. Desired Skills * Proficiency with Microsoft Office applications, including Outlook, Word and Excel. * Strong organizational skills and the ability to manage priorities effectively. * Initiative and the ability to work independently. * Attention to detail, discretion, and a commitment to quality. * Excellent communication and collaboration skills. * Service-oriented approach. Key Information * Schedule: Full-time (35 hours/week). * Position type: Temporary, 1-year contract. * Hybrid position: Hybrid work arrangement with the possibility of up to two remote workdays per week following the integration period. Benefits * 20 days of vacation after one year. * 10 days of personal or sick leave. * Additional time off during the holiday season. * Defined-benefit pension plan (RREGOP). * Group insurance. * Access to telemedicine for you and your family. * Employee Assistance Program (EAP). * Facilities for cyclists (secure parking and showers). * Accessible location in the heart of Montreal. Submit Your Application If this opportunity interests you, we encourage you to submit your application by clicking Apply. To learn more about the IRCM: https://www.ircm.qc.ca [https://www.ircm.qc.ca] Selection Process Selected candidates will be contacted for an interview. Background checks may be conducted depending on the nature of the position. The IRCM values diversity, equity, and inclusion. We encourage applications from people of all backgrounds. Accommodations may be provided upon request at any stage of the recruitment process. To request accommodations, please indicate this in the “Is there anything else you'd like to tell us about yourself?” section of the application form.

What you’ll do

Maintains employee records and supports recruitment, hiring documentation, onboarding, benefits administration, and responses to employee inquiries. Prepares HR communications, supports committees and initiatives, and contributes to HR projects and continuous improvement.

Requirements

Requires a college diploma in Human Resources, Business Administration, or a related field, plus two years of relevant administrative experience, preferably in Human Resources. Candidates need strong written and verbal communication skills in French and English, proficiency with Microsoft Office, and strong organizational, collaborative, and service-oriented skills.

Benefits

• 20 Days of Vacation After One Year
• 10 Days of Personal or Sick Leave
• Additional Time Off During the Holiday Season
• Defined-Benefit Pension Plan
• Group Insurance
• Telemedicine for Employees and Their Families
• Employee Assistance Program
• Secure Bicycle Parking
• Showers

Listed skills

• Onboarding · Preferred
• document preparation · Preferred
• Microsoft Outlook · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Organization · Preferred
• Prioritization · Preferred
• Attention to detail · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Employee Records Administration
• Recruitment Support
• Resume Screening
• Telephone Pre-Screening
• Pre-Employment Verification
• Onboarding
• Benefits Administration
• HR Policy Support
• Document Preparation
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Organization
• Prioritization
• Attention to Detail
• Communication
• Administrative Support
• Organizational Skills
• Talent Recruitment
• Bilingual (French/English)
• Research
• Medical Research
• Business Administration
• Customer Service
• Clinical Research
• Continuous Improvement Process
• Document Preparations
• Employee Assistance Programs
• Microsoft Office
• Employee Onboarding
• Telehealth
• Verbal Communication Skills
• Collaboration
• Filing
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Human Resources Technician
• Human Resources Clerk / Technician
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

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