Proposal Coordinator

Job summary

Manage proposal lifecycles from intake through drafting and delivery, including RFPs, RFIs, presentations, and security questionnaires. Coordinate with subject matter experts and executives, use AI and content libraries to develop and verify responses, and ensure deliverables are polished and professionally formatted.

Job details

About IntouchCX IntouchCX is a global leader in digital customer experience management, back office processing, trust & safety solutions, and AI services. For over 25 years, we’ve scaled with soul, building trusted long-term partnerships and empowering our people to drive positive change. About The Job We’re changing the way people think about customer care, and we need your help! We’re looking for a Proposal Coordinator to join our team. The proposal coordinator acts as a strategic advisor, supporting our internal Sales and CX teams, working on new and existing client partner opportunities. In this position, you will work on RFPs/RFIs/questionnaires and proactive proposals in various formats from project intake, through the drafting process and deliverable output. Throughout the process, you will project manage, collaborate with subject matter experts (SMEs), lead meeting discussions and draft responses leveraging existing content and generating new content with the use of AI and technologies. As Proposal Coordinator, You Will… Leverage cutting-edge AI tools (including Gemini and Notebook) alongside our established content libraries to draft and fully customize a variety of deliverables, including RFPs, RFIs, sales presentations, and security compliance questionnaires. You will absorb a high volume of complex information across different organizational topics, understanding the context deeply enough to act as the ultimate quality checker and editor of all AI-generated content. Own the final polish of our deliverables across Google Docs, Google Sheets, and Google Slides. You will independently manage consistent formatting, document structure, and light design elements to ensure our proposals and presentations are highly professional, readable, and visually compelling. Seamlessly project manage multiple fast-moving proposal lifecycles simultaneously. You will confidently coordinate with SMEs and senior executive leadership across a highly remote, global ecosystem to gather critical inputs. Work in a highly communicative environment driven by continuous feedback and revision cycles. You will stay ahead of the curve as our internal systems, tools, and AI market capabilities continuously evolve. As Proposal Coordinator, You Have… A University degree in Business, Marketing, Communications, English, or a related field. At least 1 year of professional work experience (which can include internships, co-ops, or post-graduation roles). While prior proposal experience is not required, you bring strong research, writing, and critical thinking skills, and are eager to grow your career in a fast-paced corporate environment. An agile and autonomous work style, learning quickly, navigating ambiguity, taking ownership, and establishing workflows independently to solve problems or determine next steps. Proficiency in Google Workspace (Docs, Sheets, Slides) with strong document layout and formatting skills. (Note: No Adobe Creative Suite or InDesign experience is required). Strong organizational, time-management, and interpersonal skills, with the ability to communicate effectively and diplomatically across teams, absorbing feedback constructively and navigating varying levels of seniority. Curiosity for generative AI technologies and the ability to synthesize organizational knowledge to ensure everything we produce is accurate, strategic, and persuasive. IntouchCX provides Equal Employment Opportunities in accordance with all provincial and federal laws. IntouchCX is committed to ensuring equality of opportunity in all aspects of employment and does not discriminate based on protected characteristics. IntouchCX is committed to accommodating persons with disabilities. If you need accommodation at any stage of the application process or want more information on our accommodation policies, please let us know. IntouchCX will never ask for payment, money, financial or banking information during the recruitment process. We only communicate through official channels. Should you receive a suspicious job offer, or posting, from anyone claiming to be an IntouchCX employee, please report it immediately to hr@intouchcx.com for review and validation. Benefits of Working as a Proposal Coordinator… Industry-leading medical, vision, and dental benefit plans + paid time off benefits Amazing career growth opportunities

What you’ll do

Manage proposal lifecycles from intake through drafting and delivery, including RFPs, RFIs, presentations, and security questionnaires. Coordinate with subject matter experts and executives, use AI and content libraries to develop and verify responses, and ensure deliverables are polished and professionally formatted.

Requirements

A university degree in Business, Marketing, Communications, English, or a related field and at least one year of professional experience are required. Candidates should have strong writing, research, organizational, communication, and critical-thinking skills, proficiency with Google Workspace, and the ability to work autonomously and adapt to evolving tools and feedback.

Benefits

• Medical Benefits
• Vision Benefits
• Dental Benefits
• Paid Time Off
• Career Growth Opportunities

Listed skills

• Critical Thinking · Preferred
• Project management · Preferred
• Quality assurance · Preferred
• Google Workspace · Preferred
• Time management · Preferred
• Organization · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Proposal Writing
• Research
• Critical Thinking
• Project Management
• Content Editing
• Quality Assurance
• Google Workspace
• Document Formatting
• Document Layout
• Generative AI
• Information Synthesis
• Time Management
• Organization
• Interpersonal Communication
• Stakeholder Coordination
• Presentation Development

Job areas

• Administrative
• Sales
• Customer Service & Support
• Marketing

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