Office Administrator/ Data Entry (Quickbooks)

Job summary

Enter and maintain financial, customer, vendor, and inventory information in QuickBooks, and support accounts payable and receivable, invoice matching, and statement reconciliation. Maintain organized records, prepare basic reports, communicate about invoice issues, and provide general administrative support to the accounting and office teams.

Job details

InVision is a Professional Recruitment Firm specializing in Engineering, Industrial/Skilled Trades, Information Technology, and Professional Services throughout Canada and the U.S. Our client, a manufacturing company, is currently seeking an Office Administrator/ Data Entry (QuickBooks) to join their team on a contract basis. This is a contract role that will move to permanent role. Responsibilities Enter invoices, bills, payments, and other financial information into QuickBooks. Perform administrative duties Perform accurate data entry and maintain company records. Assist with Accounts Payable and Accounts Receivable. Match invoices with purchase orders and supporting documents. Update customer, vendor, and inventory information. Help reconcile bank and credit card statements. Organize and maintain electronic and paper files. Prepare basic reports using QuickBooks and Excel. Communicate with vendors and internal departments regarding invoices or missing information. Provide general administrative support to the accounting and office team. Perform other administrative duties as assigned. Qualifications Previous data entry or administrative experience. Experience using QuickBooks. Basic knowledge of Microsoft Office (Excel, Outlook, and Word). Strong attention to detail and accuracy. Good organizational and communication skills. Ability to work independently and manage time effectively. Experience in a manufacturing environment. Basic bookkeeping or accounting knowledge. Employment Rewards: Contract to perm role Competitive pay Company is a leader in the industry Application Process All qualified candidates will be contacted. InVision is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to creating an inclusive workplace and encourage applications from all qualified individuals.

What you’ll do

Enter and maintain financial, customer, vendor, and inventory information in QuickBooks, and support accounts payable and receivable, invoice matching, and statement reconciliation. Maintain organized records, prepare basic reports, communicate about invoice issues, and provide general administrative support to the accounting and office teams.

Requirements

Previous data-entry or administrative experience and experience using QuickBooks are required, along with basic Microsoft Office knowledge and strong attention to detail. The posting also seeks organizational, communication, and time-management skills; manufacturing experience and basic bookkeeping or accounting knowledge are noted.

Benefits

• Competitive Pay

Listed skills

• Time management · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• QuickBooks
• Data Entry
• Administrative Support
• Accounts Payable
• Accounts Receivable
• Invoice Matching
• Bank Reconciliation
• Credit Card Reconciliation
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Recordkeeping
• Attention To Detail
• Organization
• Communication
• Time Management

Job areas

• Administrative
• Finance & Accounting
• Manufacturing