Administrative assistant

Job summary

Motivate staff and manage office operations, including mail, procedures, appointments, communications, supplies, and filing systems. Prepare and proofread documents, enter and compile data, and perform basic bookkeeping and financial recordkeeping.

Job details

Durée de l'emploi: Permanent Langue de travail: Anglais Heures de travail: 37.5 to 44 hours per week Education: Expérience: Education Bachelor's degree Tasks Motivate staff Open and distribute mail and other materials Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Perform basic bookkeeping tasks Computer and technology knowledge MS Excel MS Outlook MS Windows MS Word Electronic scheduler Database software IBM Lotus MS Office Simply Accounting Technical terminology Legal Financial Business Area of specialization Correspondence Reports and records Financial statements Invoices Accounting Transportation/travel information Own vehicle Valid driver's licence Public transportation is not available Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Large workload Work with minimal supervision Physically demanding Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Judgement Organized Accurate Client focus Reliability Time management Accountability Dependability Due diligence Quick learner Screening questions Are you available to start on the date listed in the job posting? Do you have experience working in this field? Do you have the required certifications listed in the job posting? Experience 5 years or more Employment terms options Day Overtime available Financial benefits Mileage paid Other Benefits Free parking available Parking available

What you’ll do

Motivate staff and manage office operations, including mail, procedures, appointments, communications, supplies, and filing systems. Prepare and proofread documents, enter and compile data, and perform basic bookkeeping and financial recordkeeping.

Requirements

A bachelor's degree and at least five years of experience are specified. Candidates should be proficient with office and accounting software, communicate effectively, manage competing tasks and deadlines, and have a valid driver's licence and their own vehicle.

Benefits

• Mileage Reimbursement
• Free Parking

Listed skills

• Appointment Scheduling · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• telephone communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff Motivation
• Office Procedures
• Appointment Scheduling
• Telephone Communication
• Email Communication
• Data Compilation
• Inventory Management
• Filing Systems
• Typing and Proofreading
• Data Entry
• Basic Bookkeeping
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Database Software
• Financial Reporting

Job areas

• Administrative
• Finance & Accounting
• Legal

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