Office Administrator/Receptionist | Edmonton, AB

Capital Engineering is seeking a professional, organized, and customer-focused Office Administrator / Receptionist to join our team. This role is responsible for providing front-line reception services, coordinating employee travel arrangements, and supporting day-to-day office administration activities. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.

What You’ll Do Manage front desk operations, including greeting visitors and answering calls, emails and inquiries with professionalism and courtesy. Perform data entry and maintain accurate records. Handle filing systems and general clerical duties to support office efficiency. Provide exceptional customer service by addressing inquiries and supporting client needs. Assist with appointment scheduling, calendar management, and follow-up communications. Manage office administration, supplies, PPE, meeting rooms, and general office coordination. Coordinate travel arrangements, including flights, accommodations, rental vehicles/transportation, and assist with changes, cancellations, and emergency travel requirements. Provide administrative support to leadership and project teams. Support HSE and Operations personnel as required. Manage incoming and outgoing mail, courier packages, and deliveries. Assist with the coordination of company events.

What We’re Looking For Certificate, diploma, or equivalent experience in Office Administration, Business Administration, or a related field. 2+ years of experience in an administrative, receptionist, or office coordination role. Experience coordinating corporate travel arrangements is considered an asset. Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams). Excellent verbal and written communication skills. Strong organizational and time-management abilities. Ability to maintain confidentiality and handle sensitive information professionally. Ability to work independently while supporting a collaborative team environment.

Why Capital Engineering Capital Engineering is an Edmonton-based firm delivering practical engineering solutions across complex industrial projects. We work closely with long-term clients in oil and gas, mining, and heavy industry, building trusted relationships and delivering projects from concept through construction. Capital has been recognized nine times as one of Canada’s Top 50 Best Workplaces.

At Capital, exceptional people deliver exceptional results. We believe strong engineering happens in a respectful, collaborative environment where diverse perspectives are valued and mentorship is part of daily practice.

Our Edmonton team works side by side in a fully in-office environment that strengthens collaboration and client relationships. Capital values safety and has worked more than 22 years Lost Time Injury Free.

We offer: Optional 4-day work week with flexible scheduling Competitive compensation and comprehensive benefits including RRSP matching and fully paid health premiums Ongoing professional growth and leadership development Modern office with in-house gym and change rooms Team focused culture with games room Free parking

This is an in-office role based in Edmonton, Alberta. If you’re looking for a role where your detailed and analytical expertise is valued and your work has visible impact, we’d love to connect.

Apply directly or reach out for a confidential conversation.

Capital Engineering is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.