The Administrative Assistant provides specialized administrative and coordination support to Facilities Maintenance & Engineering (FM&E) and Project teams, aligned with portfolio priorities and leadership direction. The position supports a variety of deliverables through administrative tasks including meeting scheduling, agenda preparation, minute taking, requisition and purchase order tracking, invoice coordination, and follow up of action items. The incumbent assists with preparation of spreadsheets, trackers, and reports to support monitoring of schedules, budgets, and progress. The successful candidate demonstrates strong organizational skills, attention to detail, professionalism, and the ability to manage competing priorities in a dynamic healthcare environment.

• Classification: Administrative Assistant
• Union: COV OUT OF SCOPE
• Unit and Program: Facilities Maintenance & Engineering
• Primary Location: One Twelve Campus
• Location Details: Eligible to work hybrid (on/off site) within Alberta
• Employee Class: Regular Full Time
• FTE: 1.00
• Posting End Date: 13-MAY-2026
• Date Available: 25-MAY-2026
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Hourly Salary: $23.72
• Maximum Hourly Salary: $35.58
• Vehicle Requirement: Not Applicable

Required Qualifications:

ReMust have a related post secondary certificate or an equivalent combination of education and experience. A minimum of two (2) years of directly related experience at a administrative level is required. Proficiency with the Microsoft Office Suite (Word, Excel, Outlook, Teams) is required. Experience supporting multiple leaders, managing confidential information, coordinating meetings, and maintaining detailed records is essential. The successful candidate will demonstrate strong organizational, communication, and interpersonal skills, with the ability to work independently and collaboratively in a busy office environment while managing multiple priorities and deadlines.

Additional Required Qualifications:

Demonstrated ability to accurately capture meeting deliberations through clear and concise minute taking. Familiarity with software and tools such as MS Project Gantt schedules, Power Point, Outlook calendars, Teams is required. The incumbent must be capable of working in a high volume, fast paced environment, retaining portfolio specific information, coordinating special events and meetings, and maintaining a professional and positive demeanor. Proven ability to organize logistics, prepare business documents and spreadsheets, and support leadership decision making is essential.

Preferred Qualifications:

One (1–3) years of experience in administrative support within construction, facilities, engineering, or procurement environments is preferred. A candidate who is comfortable working in a high pressure, evolving environment with strong critical thinking skills and a collaborative approach is preferred. Experience supporting healthcare, facilities, or capital projects in a multi site organization is an asset.