Competition Number: 26.06.135

Category: Full-Time Continuing (35 hours per week)

Salary: MSU Band D (Steps 1-8): $27.671 - $40.242 per hour. $50,361 - $73,240 per annum (Based on 35 hours per week).

Closing Date: July 5, 2026

MacEwan University is seeking an experienced and resourceful Administrative Assistant to the Dean for a full-time continuing opportunity with the Office of the Dean in the Faculty of Arts and Science.

Reporting to the Dean, the Administrative Assistant is responsible for providing comprehensive administrative support to the Dean and Associate Deans, ensuring that communications, interactions, and administrative support are delivered with the highest standard of excellence, confidentiality, and professionalism in key tasks associated with faculty and staff hiring and faculty tenure and promotion. This role also supports the Faculty's governance functions, collaborating with the Faculty Governance Administrator to ensure materials are collected and organized and that deadlines are met.

Key responsibilities include:

Managing the Dean’s schedule; Drafting and generating general correspondence from the Dean; Collaborating with the Associate Dean to ensure accurate set-up of staff and faculty contracts, including SmartHr submission, employee action forms, payment requests, and workload adjustment submissions; Assisting Associate Dean with ensuring sessional faculty are paid at the correct pay grades and with tracking Instructional Hours to ensure pay grades and benefits eligibility are changed to the correct level in accordance with the Faculty Collective Agreement; Collaborating with the Governance Administrator in facilitating the work of the Faculty's Tenure and Promotions Committee by liaising with the committees, setting up shareable, secure folders and appropriate access, and scheduling meetings; and Collaborating in coordinating standing and other committees (compiling/circulating agendas, preparing meeting materials, recording/distributing minutes, following up on action items, etc.).

Skills

You will have:

Excellent time management, organizational, and prioritization skills; The ability to work with confidential information and to exercise judgement and discretion; The ability to take initiative, work independently, and manage multiple projects and/or priorities with minimal supervision; Effective problem-solving skills; Strong and consistent attention to detail; Service-oriented with excellent interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people; Strong verbal and written communication skills with a professional and friendly approach; Demonstrated flexibility and easily adapts to changing priorities; The ability to create professional reports and correspondence; Resourcefulness, with the ability to use networks to gather information/data to prepare briefs and summaries as required; and Demonstrated commitment to fostering a collaborative working and learning environment that celebrates diversity and inclusion.

Qualifications

A minimum of a diploma in Office or Business Administration, or a related field of study. A minimum of five years of progressively responsible and diversified administrative experience. Direct experience in a post-secondary or related public sector environment would be considered an asset. Experience and proficiency using Microsoft Office including Outlook, Excel, Word, PowerPoint; Google suite of applications; Enterprise Resource Planning (ERP) systems such as PeopleSoft; etc would be considered an asset. An equivalent combination of education and experience may be considered.

Benefits

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

Competitive base pay Generous vacation time Secure pension plan Flexible benefits package Continuous learning culture Opportunities for career growth

How To Apply

To apply, please head to our MacEwan University Opportunities Page, select the job opportunity and click Apply Now. If you require assistance, please contact us at careers@macewan.ca.

If you are experiencing technical difficulties when submitting your application, please try submitting through a different browser (i.e., Safari, Firefox, Chrome, etc.). If the issue persists, please send a screenshot of the error message to careers@macewan.ca so we can assist and ensure your application is received.

This position is included under the MacEwan Staff Union Collective Agreement.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.