Detailed Job Description

Join us in enabling trade through Canada's largest port

The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities.

As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential.

The Real Estate Assistant (12 month term) performs property management functions of a less-complex nature including administering standardized agreements for low risk uses such as short-term agreements, barge moorage and log storage property agreements, recreational docks, and filming as assigned. The role also provides administrative support to senior real estate staff and managers on real estate matters.

What You Do

In accordance with VFPA policies and guidelines, administers less-complex standardized lease and license agreements, for lower risk uses including Short Term Use, Log Storage, Barge Moorage and Recreational Docks, and including but not limited to new agreements, amendments, assignments, terminations and other routine agreements for the use of VFPA property under the guidance of senior departmental employees and/or managers. Draft submissions and other documentation as required for management approvals Conduct routine site inspections as required to ensure compliance with agreement terms and identify unauthorized use of VFPA property. Communicate with tenants/licensees regarding agreement terms. Collect rents and other charges as required. Administer the short-term use of VFPA property from initiation through to execution of short-term use agreements with terms and charges in accordance with VFPA’s Short Term Use Guidelines. Coordinate appropriate requirements from relevant internal/external contacts. Prepare contracts for signature and ensure receipt of insurance and user charges. Coordinate property agreements for log storage and barge moorage utilizing VFPA precedent documents and rent calculated in accordance with predetermined rates for such uses. Coordinate the issuance of agreements utilizing VFPA precedent documents and standardized charges. Ensure agreements are returned in a timely manner and verify registration in Land Titles Office as required. Compose routine correspondence, as required. Provide support to senior departmental employees on agreements as required, including completing due diligence, research, drafting submissions, filing and electronic record keeping etc. As assigned, compile reports from available Departmental and Organizational database software. Ensure departmental records are up to date. Ensure receipt of required insurance policies and certificates. Review insurance documents for consistency with agreement requirements follow up as necessary.

What You Bring

One year of part-time post-secondary studies in property management, land law or another related discipline. Two years’ experience in a real estate environment. Proficiency using personal computers is essential, including MS Word and Excel. Experience working with a property management database is required. Experience preparing real estate contracts and knowledge of leases and lease terms are an asset.

What We Offer

Market-competitive base salaries and variable incentive plan Generous and inclusive benefits offering including retirement benefits plan Hybrid work program Earned time off program Paid vacation and personal care leave Learning, development, and advancement opportunities Onsite gym with towel service in a national landmark in the heart of Vancouver’s waterfront Friendly, unique, and respectful workplace

Location: Vancouver, Canada

Job type: Bargaining Unit, Full-Time, Temporary, Hybrid

Working environment: Normal office conditions.

This is Canadian-based employment, and all employees are expected to maintain legal eligibility to work in Canada. Applicants advancing in the hiring process may be subject to technical assignments, psychometric assessments, and/or background checks, including but not limited to criminal record, credit, and/or reference checks.

At the Vancouver Fraser Port Authority, we are dedicated to employment equity and a workplace reflective of the diversity of our port community. We welcome applications from all qualified candidates including women, persons with disabilities, Indigenous peoples, and members of visible minorities. Reasonable accommodation can be provided in the selection process and while working with the port authority. If you require assistance with applying to our openings or are seeking accommodations to apply in an alternative format, please contact us at careers@portvancouver.com. We are committed to supporting your needs and will do our best to provide the necessary assistance.

We recognize and acknowledge that we are located on the traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations. To learn more about our First Nation relations and commitment to reconciliation, please visit our website.