Position Details

Position Information

Position Title Graduate Administrator

Research Project

Department/Unit Computer Science

Location Halifax, Nova Scotia, Canada

Posting Number S244-26

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1.0

Salary $29.18 - $36.94 per hour ($49,317 - $62,436 per annum, 32.5 hours per week)

Classification C6

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Faculty of Computer Science ( FCS ) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Academic Programs Manager, the Graduate Administrator will provide administrative support for the graduate programs offered by the Faculty of Computer Science.

Key Responsibilities

Process graduate applications by collecting and reviewing required documentation, assessing eligibility under established guidelines, calculating GPAs, tracking application status, and supporting admission decisions. Maintain graduate student records and provide administrative support for graduate programs, including forms processing, filing, committee support, orientation coordination, room bookings, and deadline tracking. Respond to inquiries from applicants, students, faculty, staff, Graduate Studies, the Registrar’s Office, and external agencies regarding application processes, program requirements, funding, and related administrative matters. Advise graduate students on program requirements, academic policies, deadlines, supervisor selection, degree audit requirements, and other routine program matters. Coordinate the Master of Applied Computer Science interview process, including scheduling interviews, communicating with applicants and interviewers, monitoring timelines, and uploading interview results. Support graduate scholarship administration by sharing scholarship information with students, assisting with candidate ranking and application forms, preparing award documentation, and supporting transparent allocation of scholarship funding.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business Administration/Administrative Professionals program, with approximately five years’ relevant experience (or equivalent combination of training and experience). Demonstrated excellence in service and intercultural competence, as well as strong communication (verbal and written) skills. Must demonstrate attention to detail and accuracy while working under minimal supervision in a busy office environment. Proficiency with Microsoft Office applications, with demonstrated ability to work with and learn various software.

Assets

Experience within a university or post-secondary environment.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Respect & Inclusion

Adaptability Knowledge & Thinking Skills Communication Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.

If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Posting Detail Information

Number of Vacancies 1

Open Date 08/05/2026

Close Date 08/19/2026

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/21896