Employment Terms: Full Time, Permanent

Start date: September 2026

The People & Culture (P&C) Coordinator is a critical member of the P&C team who supports UCC’s mission by delivering responsive, effective, and people centered human resources services. This role serves as the primary point of contact for all recruitment activity, employee documentation and correspondence, and system optimization within ADP Workforce Now.

The Coordinator plays a key role in fostering a healthy, positive, and supportive workplace culture. As a trusted partner and liaison for employees and leaders, the incumbent ensures high-quality service delivery, coordinates and implements operational HR processes, and contributes to a continuous improvement approach to systems, data, and employee experiences. 

The successful candidate is naturally curious, service-oriented, and committed to continuous improvement. They approach their work with empathy, professionalism, and sound judgment, taking pride in creating positive experiences for employees and candidates alike. They enjoy solving problems, asking thoughtful questions, learning new technologies, and finding better ways of working. They build trust through responsiveness, discretion, and genuine care for others while maintaining the highest standards of accuracy and confidentiality.

A commitment to equity is essential in this role, ensuring that HR practices, policies, and decision-making are inclusive, accessible, and responsive to the diverse needs and lived experiences of all employee

Key Responsibilities & Tasks

RECRUITMENT & ONBOARDING

• Lead the end-to-end recruitment process for all employee groups including job postings, screening, interview coordination, candidate communication, and reference checks;

• Develop and prepare interview guides and job requisitions in collaboration with hiring managers;

• Draft and issue employment contracts, offer letters, and related onboarding documentation;

• Coordinate all onboarding logistics (e.g., orientation materials, systems access, keys, security cards, devices);

• Support the development and implementation of recruitment strategies and workforce planning initiatives, including campus recruitment and/or networking sessions;

• Deliver a consistent, responsive, and welcoming candidate experience aligned with UCC values.

HR OPERATIONS, PAYROLL AND HRIS ADMINISTRATION

• Provide responsive, professional, and solutions-focused service to employees, leaders, and candidates, serving as the first point of contact for the People & Culture team and ensuring inquiries are handled with care, empathy, and follow-through;

• Serve as the department's lead administrator and internal champion for ADP Workforce Now, ensuring the integrity, accuracy, and confidentiality of employee data;

• Maintain employee records by processing employment changes including new hires, contract updates, salary changes, promotions, transfers, leaves, and terminations in a timely and accurate manner;

• Act as the primary backup for payroll administration, ensuring seamless and accurate payroll processing during peak periods or team absences;

• Support the administration of the College's salary administration program, including maintaining documentation, assisting with salary reviews and job evaluation processes, and ensuring accurate system updates;

• Generate reports, dashboards, and analytics to support operational planning, compliance, budgeting, and decision-making;

• Proactively identify opportunities to improve HR processes, systems, and employee experiences by asking thoughtful questions, challenging existing practices, and recommending practical solutions;

• Participate in process mapping, workflow reviews, and HR technology projects to support continuous improvement across People & Culture;

• Maintain organized electronic records and recommend improvements to document management and filing practices.

EMPLOYEE COMMUNICATION & DOCUMENTATION

• Draft employee-related correspondence including contract amendments, letters of employment, and verification letters;

• Maintain consistent filing practices (electronic and paper) to ensure up-to-date, compliant personnel records;

• Support record keeping and compliance for employee growth and evaluation process; 

• Ensure all onboarding/offboarding documentation is received, uploaded, and stored appropriately (e.g., VSS, certifications, policy acknowledgements);

• Monitor and maintain compliance training records (e.g., WHMIS, First Aid, workplace harassment and violence, OHS);

EVENTS, PROGRAMS & DEPARTMENT SUPPORT

• Provide support and/or coordination support for P&C-led events such as new hire orientations, professional development sessions (e.g. First Aid), rewards and recognition programs, and other school-wide initiatives;

• Collaborate with the Assistant to support the logistics and execution of annual training, employee engagement surveys, and feedback mechanisms;

• Assist with the coordination and documentation of HR-related committees and initiatives, including Health & Safety, Wellbeing, and Community Involvement;

• Support initiatives that promote diversity, equity, and inclusion, reflecting the College's commitment to pluralism.

OTHER DUTIES

• Project Work as required;

• Assist with other administrative duties as required;

• Be a mentor for an IB continuum project (Personal Project, PYP Exhibition or Extended Essay).

JOB REQUIREMENT

Experience, Knowledge and Competencies

• Post-secondary education in Human Resources, Business Administration, or a related field;

• Minimum 3–5 years of experience in human resources administration or coordination;

• Previous experience with HRIS platforms (preferably ADP Workforce Now);

• Experience with payroll administration an asset;

• Demonstrated experience managing recruitment and onboarding processes;

• Strong administrative and organizational skills with acute attention to detail.

• Demonstrated commitment to continuous improvement, with a willingness to learn, experiment, and embrace new technologies and more effective ways of working;

• Excellent written and verbal communication skills;

• Comfortable working with confidential information and exercising sound judgment;

• Ability to work independently, prioritize tasks, and respond effectively to changing demands;

• Proficiency in Google Workspace (Docs, Sheets, Calendar, Gmail), and familiarity with MAC environments;

• Demonstrated curiosity about emerging technologies, including AI, and an interest in leveraging digital tools to improve efficiency, enhance the employee experience, and support operational excellence. Experience using AI tools in a professional setting is considered an asset.

WHAT WE OFFER

What We Offer

At UCC, we believe in supporting the whole person. We offer a highly competitive total rewards package designed to support your professional growth, personal well-being, and every stage of your life journey:

• Comprehensive Health & Life-Stage Support: Robust medical, dental, and vision coverage, health care and lifestyle spending accounts, and dedicated support for various life stages—including a progressive menopause policy, hormonal health supports, and 24/7 access to our Employee & Family Assistance Program (EFAP).

• Generous Time Off & Balance: Enjoy additional paid time off during school-calendar breaks (including winter holiday, midterm breaks, and March Break), generous vacation allotment, paid volunteer time, and the unique opportunity for self-funded sabbaticals.

• Financial Security: Competitive salary ranges, a generous UCC-matched RRP program for staff, OTP pension for teachers, and parental leave top-ups. 

• Unparalleled Professional Growth: Robust funding for external workshops, conferences, and networking, alongside access to UCC’s custom leadership development program and visiting global experts.

• A Vibrant, Pluralistic Community: Access to employee-resource groups, cultural celebrations, multi-faith spaces, and collaborative book clubs focused on equity and anti-oppression.

• Beautiful Campus Amenities: Work on a stunning midtown Toronto campus with free parking, and enjoy employee access to exceptional libraries, green spaces, and state-of-the-art athletic facilities (including fitness rooms, an indoor pool, and tennis/pickleball courts).

About UCC:About UC

Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being.  Among its strategic goals is UCC’s ambition to become more diverse and inclusive. This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for jus­­tice and peace among all people, and addressing systemic and structural forms of oppression.

UCC is an Equal Opportunity Employer and values diversity, encouraging applications from all qualified individuals including women, Indigenous Peoples, persons with disabilities, 2SLGBTQIA+ and historically marginalized persons.  UCC embraces pluralism – celebrating differences, cherishing similarities, and giving voice to multiple perspectives.

This position is an existing vacancy. Compensation is based on qualifications and  experience. The range for the position is $55,622-$73,004.. 

Please apply on ADP [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=1128f898-65af-4eaa-a381-3be480a88734&ccId=19000101_000001&lang=en_CA] by Friday August 7th, 2026. We thank all candidates in advance; however, we will contact only those selected for an interview. Artificial intelligence tools may be used at certain stages of the recruitment and selection process. As a condition of employment, a current Vulnerable Sector Screening Police Record Check is  required.