Office Administrator & Bookkeeper Jobs in Toronto, Ontario, Canada
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Toronto, Ontario, Canada
26-105 - Office Administrator
26-105 - Office Administrator
Bookkeeper & Office Administrator
Top Benefits
About the role
Bookkeeper & Office Administrator JPM Architecture Inc. is a modest architecture firm, operating in Goderich, Ontario that has been able to establish a portfolio of work that far exceeds its modest size. Due to our commitment to practical design, energy conservation, heritage restoration and developing trusted client relationships, we continue to grow the range of project types, the scale of buildings and the variety of locations throughout southwestern Ontario. For over 30 years our firm has been dedicated to an unparalleled commitment to our clients, our community and to the designs we produce. For more information refer to our website at: www.jpmarchitecture.ca
Role Description As our Bookkeeper & Office Administrator, you will be integral to daily operations, ensuring financial records are accurate, the office runs smoothly, and our team has the support they need to focus on what they do.
Qualifications
- Proven experience in bookkeeping and office administration (minimum 2–3 years).
- Proficiency with accounting software (QuickBooks).
- Proficiency with word processing and Excel.
- Strong organizational skills with the ability to juggle multiple priorities without losing attention to detail.
- Excellent communication skills, both written and verbal.
- A proactive mind set and the ability to work independently.
- Discretion and integrity when handling confidential information.
Key Responsibilities
- Maintain accurate financial records, including accounts payable, accounts receivable, bank reconciliations and payroll, using QuickBooks.
- Prepare monthly financial reports and assist with budgeting and forecasting.
- Prepare Year End reports for accountant.
- Manage office operations: reception, screening calls, ordering supplies, coordinating schedules, filing (electronic and hard copy), tracking jobs and tasks, shipping documents, etc.
- Serve as the first point of contact for clients, vendors and visitors, ensuring a professional experience.
- Administrative tasks such as proofing reading, preparing contracts, preparing service and fee proposals, etc.
We Provide A supportive, collaborative team that values your input and ideas. Competitive salary. Flexible work arrangements to help you balance life and work. Opportunities for professional development. A positive, respectful workplace where your contributions truly matter.
Join Us If you’re ready to bring your organizational skills and financial expertise into our creative environment, send us your resume with a hand written cover letter to de@jpmarchitecture.ca. Make sure to include “JPMA Bookkeeper & Office Administrator Position” in the subject line. We won’t look at or open any emails without this in the subject line.
About JPM Architecture Inc.
JPM Architecture enables clients to make the best-informed, most cost-effective decision for their building projects. Follow our company page as we share information on:
- Assessing building conditions
- Preserving heritage buildings
- Innovative designs and best practices for expanded or new public occupancy facilities
- Creative re-use of existing buildings
For over 30 years (and 1,500 projects) JPM Architecture Inc. has used an in-depth understanding of building systems to execute practical approaches to design, restoration and renovation, focussing on appropriate, durable and cost-effective solutions.
More than 90% of our project volume comes from repeat clientele and references.
Once building owners discover the depth and breadth of our abilities they continue to entrust us with maintaining, renovating, expanding and building their other properties.
Heritage building restoration and conservation has become our firm’s specialty. The majority of our design projects involve public occupancy facilities, such as courthouses, offices, churches and community auditoria. We are also highly skilled at master planning of facilities and properties.
Our team is a complement of eight permanent, highly skilled, seasoned professionals, including: 2 OAA licensed Professional Architects, 2 Intern Architects, 3 Architectural Technologists and an Office Administrator. AAA has the skills, experience and staffing levels to take your project from inception to the end of construction and provide ongoing service for the completed project.