ANVI SERVICES LTD – Vaughan, Ontario

Job Type: Full-Time About ANVI Services Ltd. ANVI Services Ltd. is a full-service Mechanical Contracting and Project Management company serving the institutional, commercial, and industrial sectors across Ontario for over 15 years. As a growing organization, we value teamwork, initiative, professionalism, determination, and passion. We foster a collaborative and innovative work environment focused on delivering exceptional customer satisfaction. We recognize that our continued success is built upon the dedication and commitment of our employees. We are currently seeking a highly organized and results-oriented Office Administrator / Receptionist to join our team.

Key Roles & Responsibilities

Operate and manage office telephone communication systems. Monitor, track, and document emails and other business communications. Provide direct administrative support to Senior Management by preparing reports, logs, and related documentation. Negotiate cost with the suppliers, coordinate material ordering and follow up on deliveries. Perform general administrative and record-keeping functions, including reviewing and distributing documentation. Maintain databases and generate reports as required. Perform additional administrative duties and responsibilities as assigned.

Skills / Abilities

Strong written and verbal communication skills. Excellent interpersonal and organizational abilities. Ability to multitask, prioritize responsibilities, and manage multiple time-sensitive tasks simultaneously. Ability to work independently while contributing effectively within a team environment. Strong planning and time management skills with exceptional attention to detail. Self-motivated, proactive, and dependable with a positive attitude.

Basic Qualifications

Minimum 2–5 years of relevant work experience. Diploma or Certificate in a related field preferred. Proficiency with Microsoft Office applications, Outlook, and other standard office software.

What We Offer

Competitive salary package Employee benefits Supportive and collaborative work environment Opportunity for growth and development

Location: Vaughan, Ontario

Benefits

Casual dress Dental care Extended health care On-site parking Ability to commute/relocate: Concord, ON: reliably commute or plan to relocate before starting work (preferred) Work Location: In person