The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title: Clubs Administrator

Reports to: Vice President, Administration & Associate Vice President, Administration

Supervises: None

Employee status: Hourly Exempt, Appointed

Length of term: June 1, 2026 – April 30, 2027

Hours per week: 20 hours per week

Compensation: $20.00 per hour

Position Purpose

The Clubs Administrator is responsible for handling the administrative and interpersonal duties related to the 350+ AMS Clubs in the AMS. They have to ensure that our AMS Clubs are receiving proper information, helping occasional club issues, updating and handling records related to clubs, managing club management databases and more. The Clubs Administrator is considered the main point of contact for our AMS Clubs or individuals seeking information regarding AMS Clubs.

Duties and Responsibilities

• Assist with Club activities
• Working with external organizations relevant to clubs
• Allocate club offices, lockers, and storage spaces
• Monitor use of offices and lockers and re-allocate when required
• Handle the creation of new AMS Clubs and any questions or matters related to that
• Liaise with the AMS Archivist/Researcher in regard to club history and constitutions
• Oversee administrative needs as they arise, including club de-constitution, hard copy club files and organizing files, and maintaining the club constitution and club executive databases
• Liaise with the Finance Committee regarding club records and accounts
• Implement Clubs and Societies Committee and Building Operations Committee policies with respect to clubs
• Assist the Vice-President Administration with their duties as required
• Maintain (10) weekly office hours
• Prepare a transition report for successor
• Works with the AMS mission statement and values to operate a successful department
• Other duties as required

Qualifications and Experience

• Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
• May not be an executive, auxiliary, or staff of an AMS club, constituency or resource group
• Strong organizational skills; detail-oriented
• Professional conduct
• Strong interpersonal and communication skills.
• Strong conflict management skills.
• Disclosure and sensitivity related training is considered an asset
• Comfortable working within an anti-oppression framework to create a positive space for everyone
• Enthusiastic, open-minded, and eager to get involved.
• Problem solving skills

To Apply:
Please submit a resume and cover letter. Applications without a cover letter may not be considered.

Application deadline: 11:59 pm May 15.

At the AMS, we believe that a diverse workforce enriches our organization, and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best. We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.

Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.