Construction Operations Administrator / Coodinator Jobs in Vancouver, British Columbia, Canada
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Vancouver, British Columbia, Canada
26-105 - Office Administrator
26-105 - Office Administrator
Construction Operations Administrator / Coodinator
Top Benefits
About the role
Construction Operations Administrator / Coordinator
About Our Client
Our client provides workforce and project support solutions for the construction industry, supporting residential, commercial, institutional, mixed-use, and multi-family projects.
They are a growing, team-oriented company focused on quality, problem-solving, strong relationships, and exceptional service. We value honesty, respect, communication, accountability, and creating opportunities for growth.
Values
Honesty – Clear communication and trust Respect – For our clients, team, and work Quality – Excellence in everything we do Diversity – Creating opportunity through inclusion
About the Role
Our client is seeking a motivated and highly organized Construction Operations Administrator / Coordinator to support our day-to-day construction operations.
This role works closely with clients, field teams, Field Supervisors, and internal departments including Operations, Finance, HR, and Leadership to support communication, scheduling, documentation, systems, and project coordination.
This is an excellent opportunity for someone looking to build a career in construction operations within a growing company, with opportunities for increased responsibility over time.
We are looking for someone who is organized, proactive, accountable, solutions-oriented, and detail-oriented, with strong follow-through and communication skills.
This role operates in a fast-paced construction environment where priorities may shift. Flexibility, initiative, professionalism, and strong communication are essential.
The ideal candidate enjoys problem-solving, takes ownership of responsibilities, communicates effectively, asks questions when clarity is needed, and wants to grow alongside a supportive team.
Key Responsibilities
Client Communication & Coordination
Maintain professional communication with clients through required channels Coordinate information flow between clients and internal teams Respond to inquiries and ensure appropriate follow-up Support positive client relationships through clear, professional, and timely communication
Project Coordination & Operational Support
Maintain accurate project records and documentation Track deadlines, milestones, action items, and follow-ups Assist with scheduling, calendar coordination, and internal reporting Support workflow coordination alongside Field Supervisors and operations teams Identify operational challenges and escalate issues appropriately Help ensure strong communication and alignment between field and office operations Collaborate with Operations, HR, Finance, and Leadership to support staffing coordination, documentation, reporting, approvals, and administrative processes
Systems, Software & Administrative Support
Maintain and update internal systems, records, and procedures Support project management software and ensure data accuracy Assist with inventory tracking and related documentation Help improve administrative efficiency and operational organization
Documentation & Compliance
Collect, organize, and maintain project documentation Track safety paperwork, certifications, and training records Support compliance with company policies, procedures, and SOPs
Initiative, Ownership & Continuous Improvement
Take ownership of assigned responsibilities and ensure timely completion Maintain strong follow-through with minimal reminders Identify communication gaps or process inefficiencies and recommend practical improvements Contribute to a proactive, solutions-oriented, and team-focused culture
What Success Looks Like in This Role
Staying organized and keeping project information accurate and up to date Following through on tasks accurately and on time with minimal reminders Communicating professionally with clients and internal teams Identifying issues early, asking questions, and helping improve workflows
Qualifications, Education & Experience
Diploma or Bachelor’s degree in Business, Construction Management, Project Management, or a related field preferred 1–2 years of relevant experience preferred (co-op or internship experience considered an asset) Experience in construction, trades, administration, project coordination, or customer service is an asset Experience working in a fast-paced environment with changing priorities is considered an asset
Skills & Attributes
Strong organizational and administrative skills Excellent written and verbal communication skills Strong customer service orientation High attention to detail and accuracy Strong time management and multitasking abilities Ability to work collaboratively across teams and departments Proactive, accountable, and solutions-oriented mindset Strong follow-through and ability to manage responsibilities from start to completion Ability to prioritize and adapt in a fast-paced, project-driven environment Comfortable following systems, SOPs, and company processes Comfortable asking questions, clarifying information, and escalating concerns rather than making assumptions Experience with Google Workspace, scheduling systems, project management software, CRMs, or related systems is an asset Valid driver’s licence and ability to travel between project sites
What They Offer
Salary: $45,000–$55,000 per year, depending on experience, qualifications, and demonstrated capabilities Extended health, dental, disability, and vision benefits Paid time off Company events and team culture initiatives Hands-on exposure to construction operations and project coordination Opportunity for growth into increased operational responsibility and project coordination within a growing construction company
Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees.
About Us
Objective Recruiting is a new start-up that supports small and medium-sized businesses with objective, operator-grade hiring. It’s not who you know, but what you know.
We run a transparent, data-driven recruitment process that empowers key decision-makers to hire with facts — not feelings, ensuring company and candidate achieve a durable, mutually productive fit.
We’re building a geographically diverse, remote team of analytical professionals to transform the traditional recruitment model from an opaque, biased and subjective evaluation of fit into one rooted in transparency, merit, and objective best-fit between client and candidate.
For insights into how we operate check out our website: https://objectiverecruiting.ca
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About Objective Recruiting
Objective Recruiting is a new startup that supports small- and medium-sized businesses in achieving better recruitment results at a lower cost than their internal or external solutions.
We’re transforming the traditional recruitment model—from opaque, conflicted, and subjective candidate recommendations delivered by non-expert recruiters—into one rooted in transparency, merit, and objective best fit between client and candidate. For us, better recruitment is not about who you know but what you know.
Frustrated with traditional recruitment’s shortcomings, we approach clients with a simple golden rule: recruit for you the way we wish recruiters would recruit for us. We transparently evaluate candidates, and back our recommendations with objective evidence mapped to your unique hiring needs. You see what we see.
For those considering working for us, we eat our own cooking. Striving for operational excellence, we hold ourselves to ever-increasing standards and a high-accountability culture. We’re building and deploying transparent, data-driven systems that empower key decision-makers to take action with facts—not feelings. The same recruitment service we deliver our clients reflects how we hire and operate internally.
As an owner-operator–centric team, we share the perspective of hiring managers, knowing SMB needs evolve and priorities pivot. We remain dependable and adaptable throughout the process, supporting decision-makers and ensuring we deliver more value than we take.
Ready to hire with facts—not feelings? Message us here or email Admin@objectiverecruiting.ca to book a 30-minute, no-obligation discovery meeting. We’ll assess your needs, walk you through our objective recruitment process, provide some free insights and evaluate how much value we can add.