Administration Technician

Job summary

Develop and maintain document and information management tools, prepare newsletters and operational reports, and manage department files in Teams and SharePoint. Track expenses and contracts, process employee travel, overtime, and absence records, and support the logistics of department projects.

Job details

Reporting to the Administrative Assistant, School Operations, the Administration Technician is responsible for performing various technical tasks related to the management of human and financial resources and development and implementation of standards and activities related to the department’s operations. As part of their duties, the Administration Technician assists managerial personnel. Function & Duties Develop, adapt, and maintain tools and best practices for document and information management, using the tools and technology available. Write the department’s monthly newsletter. Prepare and distribute reports relevant to the department’s operations. Manage and update files in Teams and SharePoint. Maintain records, process, and follow up on all department expenses and contracts. Process, analyze, and document employees’ travel claims, overtime statements and absence reports. Collaborate in working out the logistics of various department projects. Be available to travel if necessary. Perform any other related tasks as requested by the immediate supervisor. Qualifications College diploma (DEC) in administration or other diploma or attestation of studies recognized as equivalent by the school board. The School Board may, at its discretion, waive any or all of the afore-mentioned qualifications if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board. Requirements Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive. Knowledge of DASH and Dofin (an asset). Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French. Demonstrated ability and willingness to learn and utilize new technology. Ability to work independently in an office environment. Knowledge of Inuit culture and lifestyle typical to Nunavik (an asset). Work Schedule 35 hours per week from Monday to Friday. Classification / Salary / Benefits In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4211: from $27.75 to $37.04 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

What you’ll do

Develop and maintain document and information management tools, prepare newsletters and operational reports, and manage department files in Teams and SharePoint. Track expenses and contracts, process employee travel, overtime, and absence records, and support the logistics of department projects.

Requirements

A college diploma in administration or an equivalent credential is required, with a possible training-plan exception for a suitable JBNQA beneficiary. Candidates must be proficient with Microsoft Office tools, fluent in at least two of the school board’s working languages, and able to work independently and learn new technology; knowledge of DASH, Dofin, and Inuit culture is an asset.

Listed skills

• Microsoft Teams · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• report preparation · Preferred
• Microsoft Word · Preferred
• OneDrive · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document Management
• Information Management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint
• Microsoft Teams
• OneDrive
• Expense Processing
• Contract Administration
• Travel Claims Processing
• Overtime and Absence Reporting
• Report Preparation
• Project Logistics
• Independent Work
• Technology Adaptability

Job areas

• Administrative
• Education
• Human Resources
• Finance & Accounting

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