Office Agent, class I

Job summary

Provides general administrative support to the Coordinator of School Operations, including booking accommodation, following up on travel requests, and processing financial service requests. Reconciles credit cards, maintains department records, and prepares meeting rooms and refreshments.

Job details

Function & Duties Under the supervision of the Coordinator of School Operations, the Office Agent carries out, according to established methods and procedures, various complex administrative duties including the following: Assist the Coordinator of School Operations with general office tasks within the department. Book accommodation and follow up on travel requests. Process financial service requests (FS). Reconcile credit cards. Organize and maintain department records. Set up meeting rooms and arrange for snacks. Perform any other related tasks as requested by the immediate supervisor. Qualifications Secondary School Diploma or Diploma of Vocational Studies in office administration, and one (1) year of relevant experience. The School Board may, at its discretion, waive any or all of the afore-mentioned qualification requirements if it finds a suitable candidate who is a beneficiary of the James Bay and Northern Québec Agreement (JBNQA) and who accepts, as a condition of employment, to follow a training plan determined by the Board. Requirements Basic accounting skills. Fluent (oral and written) in at least two (2) of the three (3) official working languages of the school board: Inuktitut, English, or French. Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, SharePoint, Teams, and OneDrive. Ability to work independently in an office environment. Work Schedule 35 hours per week from Monday to Friday. Classification / Salary / Benefits In accordance with the AENQ collective agreement for support staff, this position belongs to job category 4102: from $25.61 to $28.65 an hour depending on qualification and experience. All benefits are prorated based on the percentage of the task.

What you’ll do

Provides general administrative support to the Coordinator of School Operations, including booking accommodation, following up on travel requests, and processing financial service requests. Reconciles credit cards, maintains department records, and prepares meeting rooms and refreshments.

Requirements

Requires a secondary school diploma or a Diploma of Vocational Studies in office administration, plus one year of relevant experience. Candidates need basic accounting skills, proficiency in Microsoft Office applications, the ability to work independently, and fluency in at least two of Inuktitut, English, and French.

Listed skills

• Office Administration · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Microsoft Teams · Preferred
• OneDrive · Preferred
• English · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Basic Accounting
• Office Administration
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• SharePoint
• Microsoft Teams
• OneDrive
• Financial Service Request Processing
• Credit Card Reconciliation
• Recordkeeping
• Travel Coordination
• Meeting Room Setup
• Independent Work
• Inuktitut
• English

Job areas

• Administrative
• Education
• Finance & Accounting

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