Office Administration / Bookkeeper

Office Administrator / Bookkeeper Location: Downtown Burlington, ON Hours: Monday – Friday, 8:30am – 4:30pm Salary: $60,000 - $70,000 depending on Experience Our client is a well-established, full-service accounting firm located in downtown Burlington, Ontario, is seeking a Full-Time Office Administrator / Bookkeeper to support the day-to-day administration and financial operations of the firm. The Office Administrator / Bookkeeper will have excellent communication skills, strong computer proficiency, particularly in Microsoft Word and Excel, and 3–5 years of hands-on bookkeeping experience managing a full set of books. Proficiency in both QuickBooks Desktop and QuickBooks Online is required. Responsibilities Office Administration & CoordinationManage the day-to-day administrative operations of the accounting office. Coordinate schedules, appointments, meetings, and deadlines. Oversee workflow and ensure tasks and client deliverables are completed on time. Prioritize and coordinate multiple projects and competing deadlines. Maintain organized electronic and physical filing systems. Prepare, format, and edit correspondence, reports, documents, and spreadsheets. Manage incoming and outgoing communications professionally and efficiently. Serve as a point of contact for clients and assist with general inquiries. Coordinate information and documentation between clients and accounting staff. Support senior management with administrative and organizational requirements. Monitor office supplies, equipment, and general office needs. BookkeepingManage a full set of books for clients and/or internal operations. Perform accounts payable and accounts receivable functions. Record and reconcile banking and credit card transactions. Prepare and post journal entries and maintain accurate general ledger records. Perform monthly and year-end account reconciliations. Maintain accurate financial records and supporting documentation. Assist with financial statements and management reporting. Track expenses, payments, and outstanding balances. Assist with year-end accounting and provide organized records for tax preparation. Work confidently in both QuickBooks Desktop and QuickBooks Online. Identify discrepancies and resolve bookkeeping issues in a timely manner. Maintain confidentiality and accuracy when handling sensitive financial information. Qualifications & Skills3–5 years of progressive bookkeeping experience with demonstrated ability to manage a full set of books. Strong proficiency in QuickBooks Desktop and QuickBooks Online. Excellent knowledge of Microsoft Excel and Word. Strong understanding of bookkeeping principles, reconciliations, general ledger, AP/AR, and financial records. Previous experience in an accounting firm or professional services environment is an asset. Strong organizational and time-management skills. Demonstrated ability to coordinate workflow and manage multiple priorities. Excellent verbal and written communication skills. Professional and confident when communicating with clients. Strong attention to detail and accuracy. Excellent problem-solving and follow-up skills. Ability to work independently while also supporting a collaborative team environment. High level of discretion and professionalism when handling confidential client and financial information. If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today! Why Kelly® As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined. About Kelly® At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world. Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

The role involves managing day-to-day administrative operations and coordinating schedules and workflows for an accounting firm. Additionally, the position is responsible for maintaining a full set of books, performing reconciliations, and managing AP/AR functions for clients.

Candidates must have 3–5 years of progressive bookkeeping experience and proficiency in both QuickBooks Desktop and Online. Strong skills in Microsoft Office and the ability to handle confidential financial information professionally are required.

• Time managementPreferred
• Problem solvingPreferred
• OrganizationPreferred
• Financial ReportingPreferred
• Attention to detailPreferred
• Microsoft ExcelPreferred
• Accounts receivablePreferred
• Office AdministrationPreferred
• Quickbooks OnlinePreferred
• Microsoft WordPreferred
• Communication SkillsPreferred
• BookkeepingPreferred

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• QuickBooks Desktop
• QuickBooks Online
• Microsoft Excel
• Microsoft Word
• Accounts Payable
• Accounts Receivable
• Bank Reconciliation
• General Ledger
• Financial Reporting
• Office Administration
• Time Management
• Communication Skills
• Organization
• Problem Solving
• Attention To Detail

• Finance & Accounting
• Administrative
• Customer Service & Support

Minimum experience

2+ years

Apply by

Sep 27, 2026

Posting language

English

Working hours

40 hours per week

Seniority

Associate

Application method

Direct apply is available