Administrative assistant

Job summary

The role involves managing telephone calls, electronic enquiries, and greeting visitors in a public library setting. Key duties include maintaining filing systems, ordering office supplies, and recording daily transactions.

Job details

Education: Expérience: Education Secondary (high) school graduation certificate Work setting Public library Tasks Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Administrative and office activities Sort mail according to destination Record and balance daily transactions Book facilities for office personnel Order supplies and maintain inventory Maintain filing system Clerical duties (i.e. faxing, filing, photocopying) Deliver messages, reports, requisitions and specimens between departments Computer and technology knowledge MS Excel MS Outlook MS Word Accounting software Personal suitability Ability to multitask Organized Team player Client focus Punctuality Energetic Screening questions Do you have experience working in this field? Do you meet the language requirements listed in the job posting for the position (English or French)? Experience 1 year to less than 2 years Employment terms options Day Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Financial benefits Life insurance Registered Retirement Savings Plan (RRSP) Long term benefits Long-term care insurance Other Benefits Learning/training paid by employer Paid time off (volunteering or personal days) Travel insurance Wellness program Durée de l'emploi: Permanent Langue de travail: Français Heures de travail: 35 hours per week

What you’ll do

The role involves managing telephone calls, electronic enquiries, and greeting visitors in a public library setting. Key duties include maintaining filing systems, ordering office supplies, and recording daily transactions.

Requirements

Candidates must have a high school graduation certificate and between 1 to 2 years of experience. Proficiency in MS Office and accounting software is required.

Benefits

• Dental Plan
• Disability Benefits
• Health Care Plan
• Paramedical Services Coverage
• Life Insurance
• Registered Retirement Savings Plan (RRSP)
• Long-term Care Insurance
• Paid Training
• Paid Time Off
• Travel Insurance
• Wellness Program

Listed skills

• Customer service · Preferred
• Teamwork · Preferred
• Filing · Preferred
• Organization · Preferred
• punctuality · Preferred
• Multitasking · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Telephone Handling
• Inventory Management
• Customer Service
• Filing
• Clerical Duties
• MS Excel
• MS Outlook
• MS Word
• Accounting Software
• Multitasking
• Organization
• Teamwork
• Punctuality

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support

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