Administrative Assistant

Job summary

Answer telephone calls and electronic enquiries, greet visitors, direct them to the appropriate contacts, and handle mail and office supplies. Maintain filing systems, record and balance daily transactions, book facilities, perform clerical tasks, and deliver messages and documents between departments.

Job details

Overview Languages French Education Secondary (high) school graduation certificate Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Public library Responsibilities Tasks Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Administrative and office activities Sort mail according to destination Record and balance daily transactions Book facilities for office personnel Order supplies and maintain inventory Maintain filing system Clerical duties (i.e. faxing, filing, photocopying) Deliver messages, reports, requisitions and specimens between departments Experience and specialization Computer and technology knowledge MS Excel MS Outlook MS Word Accounting software Additional information Personal suitability Ability to multitask Organized Team player Client focus Punctuality Energetic Benefits Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Financial benefits Life insurance Registered Retirement Savings Plan (RRSP) Long term benefits Long-term care insurance Other Benefits Learning/training paid by employer Paid time off (volunteering or personal days) Travel insurance Wellness program

What you’ll do

Answer telephone calls and electronic enquiries, greet visitors, direct them to the appropriate contacts, and handle mail and office supplies. Maintain filing systems, record and balance daily transactions, book facilities, perform clerical tasks, and deliver messages and documents between departments.

Requirements

Requires a secondary school graduation certificate and 1 year to less than 2 years of experience. Candidates should be organized, able to multitask, punctual, energetic, team-oriented, and client-focused, with knowledge of MS Excel, MS Outlook, MS Word, and accounting software.

Benefits

• Dental Plan
• Disability Benefits
• Health Care Plan
• Paramedical Services Coverage
• Life Insurance
• Registered Retirement Savings Plan (RRSP)
• Long-Term Care Insurance
• Paid Learning And Training
• Paid Time Off
• Travel Insurance
• Wellness Program

Listed skills

• Filing · Preferred
• telephone communication · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Telephone Communication
• Electronic Enquiries
• Office Supply Inventory
• Reception
• Mail Sorting
• Transaction Recording And Balancing
• Facility Booking
• Filing
• Faxing
• Photocopying
• Message And Document Delivery
• MS Excel
• MS Outlook
• MS Word
• Accounting Software
• Multitasking

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting

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