Business Operations Coordinator

Job summary

The Business Operations Coordinator provides administrative support to operations, supply chain, and trade compliance teams, including document preparation and data management. They are responsible for managing complex calendars, coordinating travel, processing purchase orders, and assisting with event planning and audits.

Job details

Job Title: Business Operations Coordinator (Level D) Job Code: 40506 Job Location: Waterdown, Ontario Job Schedule: 9/80 About the Role Performs general administrative support tasks within Operations, Supply Chain and Trade Compliance. Prepares documents, spreadsheets, reports and presentations. Creates and/or maintains appropriate logs, databases, inventories, filing (hard or soft copy), status reports/tracking. May perform some research or data analysis tasks. Manages correspondence and multiple calendars. Will schedule and coordinate meetings, business travel and other events. Primary Responsibilities Anticipate and highlight key points for action for the Head of Wescam Operations, Supply Chain, Trade Compliance and other members of the Leadership Team. Support cross functional activities with individuals at all levels in a fast-paced environment Help manage departmental communications to internal and external key stakeholders Prioritize conflicting needs; handles matters efficiently, proactively, and follows-through on projects to successful completion Manage travel arrangements and expense reporting Actively monitor key deadlines and tracking tasks Coordinate meetings and assist in the coordination, planning and execution of engagement events Simple budgeting and associated reporting responsibilities, including credit card reconciliation and financial management support Provide administrative support to the broader senior leadership team as required, including event management and administrative duties Manage and maintain the complex calendars and schedules of Directors and direct reports, resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings Coordination of Visitor Requests requiring Security & Trade compliance, and manage all associated meeting logistics including room reservations, audiovisual needs, catering etc. Prepare required reports and presentations to ensure required material / content is ready for primary review prior to scheduled meetings Assist in the coordination, planning and execution of business critical events such as audits and customer visits Raising and processing internal purchase requisitions & purchase orders Reconcile event budgets and invoicing as required Assist with the production & management of special projects as required General office administration duties Occasional travel to Don Mills location will be required Required Capabilities Demonstrated ability to achieve high performance goals, ability to work under pressure and meet deadlines in a fast paced environment Highly resourceful team-player, with the ability to also be extremely effective independently Proven ability to exercise initiative and judgement whilst maintaining strict confidentiality A high level of integrity and commitment to ethical behaviour Strong organization, time management skills and attention to detail Ability to handle multiple tasks and effectively balance priorities to meet deadlines Strong communication skills Exceptional grammatical, oral communication skills and problem solving skills Excellent interpersonal skills Ability to input, revise and format documents in Word, Excel, Powerpoint including the use of advanced features Ability to maintain confidential and sensitive information with diplomacy Ability to understand the various facets, divisions and groups of L3Harris on a global, national and local level Strong decision-making abilities Understanding of the functional and department activities Knowledge of business travel Familiar with travel-related, export, and shipment related logistics is an asset. Strong customer service skills, and served as part of a motivated and diverse team Desired Education and Experiences Requires highly developed job knowledge/skills. Requires a High School Diploma or equivalent and a minimum of 8 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 4 years of prior related experience. *This posting is for a current vacancy. In the province of Ontario, Canada, the pay range for this position will be $34-39/hr. #LI-BD1

What you’ll do

The Business Operations Coordinator provides administrative support to operations, supply chain, and trade compliance teams, including document preparation and data management. They are responsible for managing complex calendars, coordinating travel, processing purchase orders, and assisting with event planning and audits.

Requirements

The role requires a high school diploma with at least 8 years of experience, or an associate degree with at least 4 years of experience. Candidates must demonstrate strong organizational skills, proficiency in Microsoft Office, and the ability to handle confidential information with integrity.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Customer service · Preferred
• Problem solving · Preferred
• Budgeting · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Data analysis · Preferred
• Microsoft Office · Preferred
• Communication Skills · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data analysis
• Calendar management
• Travel coordination
• Expense reporting
• Project coordination
• Budgeting
• Financial management
• Event planning
• Purchase requisitions
• Communication skills
• Time management
• Attention to detail
• Microsoft Office
• Customer service
• Problem solving
• Resourcefulness
• Administrative Support
• Office Administration
• Supply Chain
• Business Operations
• Expense Reports
• Ability To Meet Deadlines
• Diplomacy
• Ethical Standards And Conduct
• Administrative Functions
• Planning
• Microsoft Excel
• Research
• Data Analysis
• Auditing
• Reconciliation
• Management
• Spreadsheets
• Decision Making
• Customer Service
• Communication
• Confidentiality
• Document Formatting
• Event Management
• Financial Management
• Leadership
• Interpersonal Communications
• Invoicing
• Problem Solving
• Operations
• Microsoft PowerPoint
• Presentations
• Purchasing
• Time Management

Job areas

• Administrative
• Logistics
• Management & Leadership
• Finance & Accounting
• Security & Safety
• Business Operations Coordinator
• Operations Manager (General)
• Manufacturing Managers
• General and Operations Managers

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