Senior Executive Assistant

Job summary

Provide high-level administrative and operational support to the C-suite leadership team. Manage complex calendars, coordinate travel, and handle sensitive information with discretion.

Job details

Position Overview Lambert Nemec Group, is partnering with our client to recruit an experienced Senior Executive Assistant to provide high-level administrative and operational support to senior leadership. This is an excellent opportunity for a highly organized, proactive professional who is comfortable working with executives, managing confidential information, coordinating complex schedules, and ensuring priorities are handled efficiently and professionally. Responsibilities Provide high-level administrative and organizational support to a C-suite leaderhip team. Manage complex, fast-shifting calendars and proactively resolve scheduling conflicts. Coordinate both business and personal travel, including flights, accommodations, transportation, and detailed itineraries. Prepare and organize meeting materials, correspondence, and documentation across multiple entities. Manage highly confidential and sensitive information with discretion, understanding that visibility into this work is limited even within the internal team. Serve as the key coordination point across a range of moving parts, anticipating needs and keeping priorities on track. Assist with strategic projects and special initiatives as they arise. Requirements 10+ years of demostrated experience supporting senior or C-suite level executives. Board governance experience is considered an asset. Experience supporting multiple executives or multiple entities is considered an asset. Demonstrated ability to manage complexity; multiple stakeholders, shifting priorities, and evolving responsibilities. Exceptional discretion and judgment; comfortable holding information in strict confidence. Strong proficiency with the Microsoft 365 suite. Highly adaptable and resourceful, able to work independently in a dynamic environment. Excellent written and verbal communication, with confidence engaging senior stakeholders. Class 5F Drivers License and reliable transportation. Rewards Competitive salary of $80,000-$90,000, based on experience. Comprehensive benefits package including 3 weeks of vacation, phone allowance, wellness benefits, and pension contributions. Primarily in-office role with some flexibility. A unique opportunity to work at the heart of a well-established, community-minded enterprise with meaningful opportunity to shape the role and contribute as the organization continues to grow. If this sounds like the right next step in your career, we will welcome the opportunity to connect and share more about this organization and role. We thank all applicants for their interest; however, only those selected for further consideration will be contacted. All applications will be held in confidence for future opportunities.

What you’ll do

Provide high-level administrative and operational support to the C-suite leadership team. Manage complex calendars, coordinate travel, and handle sensitive information with discretion.

Requirements

Requires 10+ years of experience supporting senior or C-suite executives. Candidates must possess strong proficiency in Microsoft 365 and excellent communication skills.

Benefits

• Vacation
• Phone allowance
• Wellness benefits
• Pension contributions

Listed skills

• Administrative Support · Preferred
• Microsoft 365 · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Operational support
• Calendar management
• Travel coordination
• Meeting coordination
• Confidentiality
• Strategic project support
• Microsoft 365
• Communication
• Board governance

Job areas

• Administrative
• Management & Leadership

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