Medical Office Administrator

Job summary

The role serves as the primary point of contact for patients and client companies, managing intake forms and coordinating assessment schedules. Responsibilities also include maintaining accurate referral data in the internal database and generating tracking and outcome reports.

Job details

Medical Office Administrator - Lifemark Health Group The Medical Office Administrator role with Lifemark is the initial point of contact for clients and acts as a resource for key customers. As a member of the Customer Contact Centre, this role is an integral position that assures Lifemark is able to provide early treatment intervention and access for patients who require quality treatment services. The ability to interact with staff, patients and customers/adjusters in a fast paced environment, with a high level of professionalism and confidentiality is crucial to this role. The ideal individual has the capacity to work well under tight timelines while remaining flexible, proactive, resourceful and efficient. Expert level written, verbal communication and interpersonal skills are required as well as a strong decision making ability and attention to detail. This person must be exceptionally well organized, flexible and enjoy the challenges of supporting a variety of key customers. This opportunity is ideal for existing employees who have a strong understanding of in-clinic operations. Location: 11828 111th Avenue NW, Edmonton, AB Schedule: Core Responsibilities: * Act as the initial point of contact for client companies and patients * Accept and record new referrals on client intake forms * Verify information and coordinate assessment times with clinics * Call patients/clients & clinics and book appointments via the internal booking system * Other responsibilities will include inputting and updating referral data and treatment plan statuses in the database, as well as providing support and assistance with monthly referral tracking reports and quarterly outcome reports. The ideal candidate will: * Have 2+ years of previous customer service/administrative experience * Clinical background is considered an asset * Possess advanced written and verbal communication skills with a strict attention to detail. * Possess strong interpersonal skills to maintain customer relationships with client companies and patients * Have the ability to analyze and interpret medical information * Possess strong computer skills, specifically in MS Word, Excel and aptitude for database software * Possess exceptional organizational skills, work independently, take initiative and have a strong work ethic * Possess French/English fluency at a professional level (a very strong asset) Lifemark welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process Interested in learning more? Visit our website www.lifemark.ca [http://www.lifemark.ca/] for more information. #LI-DNP

What you’ll do

The role serves as the primary point of contact for patients and client companies, managing intake forms and coordinating assessment schedules. Responsibilities also include maintaining accurate referral data in the internal database and generating tracking and outcome reports.

Requirements

Candidates must have at least two years of administrative or customer service experience and strong proficiency in MS Office and database software. Excellent communication skills and the ability to analyze medical information are required to support clinic operations effectively.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Appointment Scheduling · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Decision Making · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Customer Service
• Administrative Support
• Data Entry
• Appointment Scheduling
• Medical Terminology
• Communication
• Interpersonal Skills
• Organization
• Attention To Detail
• Decision Making
• MS Word
• Excel
• Database Management
• Professionalism
• Confidentiality
• Time Management
• Database Software
• Resourcefulness
• Organizational Skills
• Bilingual (French/English)
• Treatment Planning
• Strong Work Ethic
• Administrative Functions
• Microsoft Access
• Microsoft Word
• Microsoft Excel
• Call Center Experience
• Computer Literacy
• Interpersonal Communications
• Operations
• Proactivity
• Verbal Communication Skills
• Setting Appointments
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Healthcare
• Medical Office Administrator
• Healthcare Administrator (General)
• Health Service Managers
• Medical and Health Services Managers