Legal/Executive Assistant - Permanent - 19389

Job summary

The role involves managing client communications, file administration, and daily docketing for a corporate law practice. Key duties include drafting documentation, monitoring accounts receivable/payable, and handling monthly billing and reporting.

Job details

About The Opportunity Our client is a law firm located in downtown Ottawa. They are looking for an experienced Legal/Executive Assistant to join their team on a full-time, permanent basis. Duties include but are not limited to: Client contact (telephone and email) File opening, retainers, coordinate with accounting Filing in appropriate corporate drives Reporting, scheduling, and organizing Documentation - drafting, typing, editing and publication File administration - WIP monitoring, billing and monitoring of accounts receivable and payable Daily docketing of work on all files, and ensuring proper recording of all services on all files Monthly billing and reporting Handle inquiries directed to the lawyer's office, and keep lawyer fully informed About You The successful candidate will have the following: Minimum of ten (10) years experience working as a Legal/Executive Assistant in a law firm A Legal Assistant or Law Clerk diploma is preferred Experience supporting a busy corporate law practice is required Any experience with commercial transactions, commercial real estate, and wills/estates would be considered a definite asset About the Job Salary will depend on experience but is likely to fall within the $65,000 to $80,000/year range. Benefits and free parking will be offered. This position requires daily onsite attendance. How To Apply Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to lmclachlan@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19389. LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

What you’ll do

The role involves managing client communications, file administration, and daily docketing for a corporate law practice. Key duties include drafting documentation, monitoring accounts receivable/payable, and handling monthly billing and reporting.

Requirements

Candidates must have at least ten years of experience as a Legal/Executive Assistant in a law firm, specifically supporting corporate law. A Legal Assistant or Law Clerk diploma is preferred, with assets in commercial real estate and wills/estates.

Benefits

• Benefits • Free parking

Listed skills

• Billing · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Client Contact
• File Administration
• Billing
• Docketing
• Drafting
• Editing
• Scheduling
• Corporate Law Support
• Commercial Transactions
• Commercial Real Estate
• Wills and Estates

Job areas

• Legal
• Administrative