Executive Assistant

Job summary

Provide high-level administrative support to three SVPs, including managing complex calendars and coordinating travel. Responsibilities also include drafting executive correspondence, preparing reports, and managing confidential information with discretion.

Job details

EXECUTIVE ASSISTANT to Three SVPs: Base Salary 85,000-90,000 with a Robust Pension Plan, Immediate Full and Extensive Benefits, 3-4 Weeks of Vacation and employee perks/development!!! This a HYBRID role and you will be required to work in the office two days per week. The office is close to Union Starion. The OPPORTUNITY is with a client that is a stable and well-established organization. The organization is seeking an Executive Assistant to support three SVPs who are extremely collaborative and all work in the same division. The Executives are looking for a long-term partnership with their EA. The Executives want an Executive Assistant with initiative, strong interpersonal skills, excellent attention to detail and the ability to manage extremely confidential information. In this role, you will manage complex and ever-changing calendars, action emails, create and prepare executive level correspondence, documentation, reports and presentations as well as plan travel. This is an exciting role for an experienced and highly capable EA who thrives in a busy and collaborative environment! Responsibilities include: Manage complex and constantly changing calendars, schedule meetings and ensure that Executives are made aware of last-minute changes Ensure Executives have all meeting materials in advance of meetings Anticipate the needs of the Executives and manage competing priorities Manage emails from busy inboxes and flag urgent emails/requests Book travel (flights, hotel and car service) and provide a detailed itinerary Draft and edit correspondence for internal and external stakeholders Prepare reports and presentations for high level/ Executive meetings Plan department meetings and meetings with direct reports (ensure all meeting material is organized and ready in advance of the meeting), attend meetings as required, create agendas etc. Prepare and submit detailed expense reports, ensuring accuracy Interact with external parties, act as an extension of the Executives with external stakeholders and direct reports Review and manage confidential information/correspondence with absolute discretion Qualifications: Previous experience (8+ years) supporting multiple Senior level Executives in a fast-paced environment Excellent time management skills with the ability to multitask and manage competing priorities Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) Completion of post secondary education is a definite asset Enjoys building relationships and collaborating with a variety of stakeholders Accurate and detail-oriented with a proactive and resourceful mind-set Strong interpersonal skills combined with professional written communication skills

What you’ll do

Provide high-level administrative support to three SVPs, including managing complex calendars and coordinating travel. Responsibilities also include drafting executive correspondence, preparing reports, and managing confidential information with discretion.

Requirements

Requires over 8 years of experience supporting senior executives in a fast-paced environment. Proficiency in Microsoft Office Suite and a post-secondary education are highly desired.

Benefits

• Pension Plan • Full and Extensive Benefits • Vacation • Employee Perks • Professional Development

Listed skills

• Time management · Preferred
• written communication · Preferred
• interpersonal skills · Preferred
• Attention to detail · Preferred
• report preparation · Preferred
• Multitasking · Preferred
• Microsoft Office Suite · Preferred
• Stakeholder Management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Executive Support
• Interpersonal Skills
• Attention To Detail
• Confidentiality
• Travel Planning
• Correspondence Drafting
• Report Preparation
• Presentation Creation
• Expense Reporting
• Time Management
• Multitasking
• Microsoft Office Suite
• Stakeholder Management
• Proactive Problem Solving
• Written Communication

Job areas

• Administrative
• Management & Leadership