ADMINISTRATIVE SECRETARY (BAND LEVEL 6)

Job summary

Provide comprehensive secretarial and administrative support to the Department of Economics, including budget and financial transactions, research grants, purchasing, human resources documentation, and graduate program administration. Coordinate departmental operations, records, correspondence, meetings, web updates, and communications with faculty, students, staff, and university offices.

Job details

ADMINISTRATIVE SECRETARY (BAND LEVEL 6) Department of Economics Faculty of Humanities and Social Sciences (Permanent Position) DUTIES The Administrative Secretary will perform responsible secretarial work in support of the academic function of the Department of Economics and will be responsible for the full scope of administrative functions, such as financial, administrative, and human resources tasks within the department, including the Jarislowsky Chair and the CARE grant. Duties include providing budget and administrative support to the Head; assisting the Graduate Officer while maintaining overall responsibility for all paperwork required for the graduate program and maintaining graduate student files; preparing budget requests; reviewing budget transactions using Banner Finance; preparing and maintaining expenditure records; maintaining past and present expenditure data; overseeing and processing travel and research grant documents in accordance with University policies and procedures; tracking research grant expenditures for faculty; processing purchases, including issuing purchase orders, journal vouchers, and direct pays; processing receipts; obtaining quotes; and providing policy and procedural advice to faculty and students; assisting with the compilation of teaching plans and course offerings; maintaining timetables; updating departmental or CARE web pages; entering grades; using Banner to access student records; compiling scholarship information and reports to assist in scholarship recommendations; processing all human resources-related hiring requests and documentation for faculty, graduate students, and undergraduate students, including leave or time entry approvals; arranging meetings; managing office activities and ensuring appropriate follow-up; preparing information, statistics, enrollment data, etc.; maintaining the filing system; interacting with faculty, staff, students, and the general public to provide information and assistance; liaising with centralized departments on financial, human resources, graduate studies, registration, and facilities issues; maintaining a network of contacts with other academic units and administrative offices; suggesting and assisting with the implementation of new policies, procedures, and forms; directing the flow of work to clerical staff; reviewing incoming mail and composing and answering correspondence; processing confidential matters; responding to requests for general assistance; and performing other duties as required. QUALIFICATIONS Experience (3-5 years) in secretarial or administrative work of a progressively responsible nature; graduation from a 2-year office administration program, supplemented by coursework toward an undergraduate degree in business administration or a related field, is required; or an equivalent combination of experience and training may be considered. Experience with Microsoft Office, Enterprise Resource Management systems, and website content updates are essential. The successful candidate must have excellent interpersonal skills, basic knowledge of bookkeeping principles and practices, and the ability to work independently. Knowledge of University policies and procedures and experience working with Banner are assets. SALARY $57,336 - $67,257 per annum (Non-Bargaining) CLOSING DATE November 2, 2026 by 5:00 p.m. NST COMPETITION NO. MUN03669 Please note that we will ONLY accept applications for this position through our website https://www.mun.ca/hr/careers/ All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment. If there is anything we can do to ensure your full participation during the application process, please contact equity@mun.ca directly and we will work with you to make appropriate arrangements. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at recruitment@mun.ca. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

What you’ll do

Provide comprehensive secretarial and administrative support to the Department of Economics, including budget and financial transactions, research grants, purchasing, human resources documentation, and graduate program administration. Coordinate departmental operations, records, correspondence, meetings, web updates, and communications with faculty, students, staff, and university offices.

Requirements

Requires 3–5 years of progressively responsible secretarial or administrative experience and graduation from a two-year office administration program, with coursework toward an undergraduate degree in business administration or a related field; equivalent experience and training may be considered. Essential qualifications include Microsoft Office, enterprise resource management systems, website content updates, strong interpersonal skills, basic bookkeeping knowledge, and the ability to work independently; Banner and knowledge of university policies are assets.

Listed skills

• Bookkeeping · Preferred
• Microsoft Office · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Secretarial Administration
• Budget Support
• Financial Administration
• Bookkeeping
• Human Resources Administration
• Banner Finance
• Microsoft Office
• Enterprise Resource Management Systems
• Website Content Updates
• Travel and Research Grant Administration
• Purchase Order Processing
• Graduate Program Administration
• Student Records Management
• Interpersonal Communication
• Policy and Procedure Guidance
• Independent Work

Job areas

• Administrative
• Finance & Accounting
• Human Resources
• Education

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