Workplace Coordinator

Job summary

The Workplace Coordinator oversees routine building maintenance, facility inspections, and vendor relationships to ensure operational efficiency. Additionally, the role manages security operations, access control, and health and safety compliance.

Job details

Key Responsibilities Facilities Management Coordinate and oversee routine and preventive maintenance of building systems, including HVAC, electrical, plumbing, and general infrastructure. Manage work order systems and ensure timely resolution of facility requests and repairs. Conduct regular facility inspections to identify and address maintenance needs, safety hazards, and code compliance issues. Assist with coordinating office moves, space planning, and furniture/equipment setups. Manage relationships with external vendors, contractors, and service providers; obtain quotes and oversee work quality. Monitor facility-related budgets, including utilities, maintenance contracts, and supplies. Security Operations Maintain security policies, procedures, and access control systems Serve as the primary contact for security incidents; investigate and document incidents and coordinate response efforts. Oversee the issuance and deactivation of access credentials for employees, contractors, and visitors. Health, Safety & Compliance Coordinate emergency response planning, including fire drills, evacuation procedures Maintain accurate records of safety inspections, incident reports, and certifications Administrative & General Duties Maintain accurate documentation related to facility assets, leases, maintenance logs, and security reports. Prepare and present regular reports on facility conditions, security incidents, and budget performance. Support procurement of facility and security supplies and equipment. Collaborate cross-functionally with HR, IT, and Operations teams on related initiatives. What We're Looking For Bachelor's degree 2–5 years of experience in facilities management, security coordination, or a related role. Skills & Competencies Experience managing vendors, contractors, and service level agreements. Knowledge of building systems, maintenance practices, and security technologies. Excellent organizational, problem-solving, and project management skills. Strong communication and interpersonal skills with the ability to interact at all organizational levels. Ability to respond effectively to emergencies and work under pressure. Proficiency in Microsoft Office Suite and facility management software (e.g., CMMS platforms). Working Conditions Primarily office-based with regular walkthroughs of the facility, including mechanical and utility areas. May require on-call availability for security incidents or facility emergencies outside of regular business hours. Occasional lifting and physical activity required (up to 30 lbs.). Vacancy Status This posting is for an existing vacancy. Base Salary The anticipated base salary range for this position is CAD $40,000 to $60,000 annually. Final base salary will be determined based on geographical location, experience, and qualifications. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! It is the policy of Mobility to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Mobility will provide reasonable accommodations for qualified individuals with disabilities.

What you’ll do

The Workplace Coordinator oversees routine building maintenance, facility inspections, and vendor relationships to ensure operational efficiency. Additionally, the role manages security operations, access control, and health and safety compliance.

Requirements

Candidates must have a bachelor's degree and 2–5 years of experience in facilities management or security coordination. Proficiency in CMMS software and strong organizational and communication skills are required.

Listed skills

• Facilities Management · Preferred
• Problem solving · Preferred
• Project management · Preferred
• Microsoft Office Suite · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Facilities Management
• Security Coordination
• Vendor Management
• Budget Monitoring
• Space Planning
• Emergency Response Planning
• Project Management
• Microsoft Office Suite
• CMMS Platforms
• Problem-solving
• Interpersonal Communication
• Access Control Systems

Job areas

• Administrative
• Security & Safety
• Management & Leadership
• Manufacturing
• Data & Analytics

More jobs from Mobility Global