Training Administrator (Anticipatory Staffing)

Job summary

The incumbent manages administrative tasks for operational training, including student support and compliance with aviation regulations. They also assist with training plans, budget development, and the preparation of licensing applications for air traffic controllers.

Job details

Job Posting Title Training Administrator (Anticipatory Staffing) Job Category Administrative & Office Support Language Requirements Bilingual Required / Bilingue requis English and French are required / Le français et l'anglais sont requis. Flexible Work Agreement Type Hybrid / Hybride Posting End Date 2026-10-12 Job Grade ATP-5 Pay Range $76 779 - $95 970 Job Summary Reporting to the Manager of Air Traffic Services (ATS) Learning Delivery, the incumbent is responsible for all administrative matters pertaining to operational training in the respective Flight Information Region (FIR). Provides support to the student, both in the Operational Training Unit (OTU) and transition to On Job Training (OJT). Ensures compliance with relevant policies and regulations in all aspects of operational training from recruitment to licensing as well as release from training and license maintenance. Anticipated Start date: November 16, 2026 Job Description What NAV CANADA offers you: Challenging, team-oriented work environment Competitive compensation and benefits Defined benefit pension plan Opportunities for growth and development Flexible work arrangements Diverse and inclusive workforce Language Requirements: Bilingual (French and English), in accordance with Civil Aviation Regulations and or Official Languages requirements in order to either provide services to clients, the Public and or, to supervise and provide services to employees in the official language of their choice. Job Description Key Accountabilities: Administers the office to ensure that all important information and training documents are processed accurately for effective action and decision-making on part of the Manager and their team. The position is the administrative focal point for all students arriving at the operational unit. Provides direction and support to the student during the training process in the Operation Training Unit ensuring they are aware of and adhere to company policies and procedures and relevant collective agreements. Develops and maintains a system of internal and external correspondence to track documents and review them for pertinence, format and timeliness. Coordinates the administration of internal management in the areas of records, accommodation, personnel, security, access to information, reference materials and audits. Assists in the planning of meetings and conferences during absences of the Manager. Prepares and provides oversight for Unit Operations, Quality Assurance Evaluations, and Transport Canada Audits. Maintains integrity of all training files in accordance with Air Traffic services Administration and Management Manual (ATSAMM) and Canadian Aviation Regulations (CARS). Assists Manager with a 3-year training plan, development of associated budget, and qualification predictions. Prepares and submits licensing applications for air traffic controller licenses in accordance with Canadian Aviation Regulations, associated Standards and other guidance material issued under the authority of Transport Canada. Acts as liaison to Site Managers in providing advisory and consultation services regarding accurate completion of Air Traffic Control licensing documentation. Education: Successful completion of a secondary education or an approved equivalent. Experience: A minimum of 3 years of experience providing administrative support to multiple individuals. Experience analyzing and interpreting documents in order to apply appropriate rules and procedures. Knowledge: Knowledge of MS Office applications including SharePoint, in addition to Workday, OASRS, ESS, OCMS. Knowledge of NAV CANADA policies, directives, and guidelines regarding operational training, as well as knowledge of Transport Canada policies and standards. Knowledge, interpretation and application of various collective agreements. Knowledge of NAV CANADA policies, directives, and guidelines regarding pay and benefits, budgets, security, travel, purchasing, correspondence, records, and confidentiality. Abilities: Ability to plan and organize work to meet objectives and deadlines. Ability to maintain files, records, and follow-up systems. Ability to communicate effectively orally and in writing. Ability to work in a team environment. Personal Suitability: Effective interpersonal skills, tact, diplomacy, cooperativeness. Initiative Dependability Working Conditions: This position is a hybrid position with a minimum – 4 days per week on site. NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught. Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required. The successful candidate must meet the security requirement of the position and be legally able to work in Canada. We thank all applicants for their interest; only those selected for next steps will be contacted. -

What you’ll do

The incumbent manages administrative tasks for operational training, including student support and compliance with aviation regulations. They also assist with training plans, budget development, and the preparation of licensing applications for air traffic controllers.

Requirements

Candidates must have at least 3 years of experience in administrative support and possess a secondary education or equivalent. Proficiency in MS Office and knowledge of aviation regulations and collective agreements are required.

Benefits

• Competitive compensation
• Defined benefit pension plan
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

Listed skills

• Budgeting · Preferred
• Regulatory Compliance · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• Data analysis · Preferred
• record keeping · Preferred
• SharePoint · Preferred
• MS-Office · Preferred
• Communication · Preferred
• Workday · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Document management
• Training coordination
• Regulatory compliance
• Data analysis
• MS Office
• SharePoint
• Workday
• OASRS
• ESS
• OCMS
• Communication
• Planning and organization
• Interpersonal skills
• Budgeting
• Record keeping
• Training Plan Development
• Administrative Support
• Tactfulness
• Diplomacy
• Bilingual (French/English)
• Planning
• Air Traffic Control
• Aviation
• Auditing
• Multilingualism
• Management
• Decision Making
• Civil Aviation
• Confidentiality
• Forecasting
• Interpersonal Communications
• Microsoft Office
• Operations
• Purchasing
• Quality Assurance
• Microsoft SharePoint
• Team Oriented
• Teamwork

Job areas

• Administrative
• Transportation
• Government & Public Sector
• Education
• Staffing Administrator
• SharePoint Administrator
• Systems Aministrators
• Network and Computer Systems Administrators

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