Human Resources Administrator

Job summary

The Human Resources Administrator is responsible for maintaining accurate employee records, conducting data audits, and managing HR documentation. They also support the recruitment process by drafting job advertisements, tracking sourcing metrics, and assisting with administrative reception duties.

Job details

Human Resources Administrator Because details matter. People matter. And in HR, both matter. Are you the person who catches the missing signature, notices the incorrect date, and can spot a payroll discrepancy before anyone else? Do you thrive in a fast-paced environment where accuracy, organization, and confidentiality are non-negotiable? If so, we're looking for a Human Resources Administrator who is a detail-oriented and tech-savvy professional who excels in written communication, works independently with minimal supervision, and takes pride in maintaining accuracy within HR systems and documentation. What You'll Do Your primary responsibilities will include: * Maintain employee records and HR databases with exceptional accuracy * Conduct regular data audits to ensure integrity and compliance across HR systems * Draft, format, and edit professional HR documents including memos, letters, meeting minutes/notes, internal templates, and written correspondence * Draft compelling, accurate and compliant job advertisements based on role requirements * Post job ads across selected platforms and monitor performance * Assist recruiters with document collection (driver’s licenses, direct deposit information, outstanding paperwork, etc.) * Compile application data and recruitment spend to track/report on Sourcing ROI * Assist with ATS reporting and test for accuracy * Assist with pre-screening as required during high-volume periods * Reception duties including answering/directing calls, assisting walk-ins, troubleshooting technology issues with candidates * Responding to employee inquiries professionally and confidentially You're Our Ideal Candidate If You: * Notice the small details that others miss * Love creating order and organization * Can manage multiple priorities without sacrificing accuracy * Handle confidential information with professionalism and discretion * Have strong written and verbal communication skills * Take ownership and follow through on commitments Qualifications * Diploma or post-secondary education in Human Resources, Business Administration, or related field * Minimum 2 years of professional experience in an HR administrative, data management, or support-focused role * Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook * Experience in a fast-paced or detail-oriented HR environment is an asset * Prior experience working with systems such as UKG or JD Edwards is preferred * Excellent organizational, time-management, and problem-solving skills * High level of accuracy and attention to detail Sound Like You? If you're the person who double-checks everything, keeps impeccable records, and takes pride in delivering exceptional administrative support, we want to hear from you. Apply today and bring your attention to detail, organizational excellence, and passion for people to a team that truly values both.

What you’ll do

The Human Resources Administrator is responsible for maintaining accurate employee records, conducting data audits, and managing HR documentation. They also support the recruitment process by drafting job advertisements, tracking sourcing metrics, and assisting with administrative reception duties.

Requirements

Candidates must have a diploma or post-secondary education in Human Resources or a related field and at least 2 years of professional experience in an HR administrative role. Proficiency in Microsoft Office and strong organizational skills are required, with experience in HR systems like UKG or JD Edwards considered an asset.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data entry
• Data auditing
• Document drafting
• Recruitment support
• ATS reporting
• Microsoft Office
• Excel
• Word
• Outlook
• Time management
• Problem solving
• Attention to detail
• Written communication
• Verbal communication
• Confidentiality
• Organizational skills
• Administrative Support
• Professionalism
• Follow Through
• Microsoft Excel
• Auditing
• Business Administration
• Data Management
• Problem Solving
• Taking Meeting Minutes
• Memos
• Microsoft Outlook
• Application Data
• Time Management
• Troubleshooting (Problem Solving)
• Verbal Communication Skills
• Writing
• Advertisement
• Templates
• Collections
• Technical Acumen
• Detail Oriented

Job areas

• Human Resources
• Administrative
• Data & Analytics
• Human Resources Administrator
• Human Resources Administrative Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping