Administrative Assistant

We are seeking a proactive and highly organized Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. This role is ideal for someone who is detail-oriented, professional, and confident managing priorities in a fast-paced environment. The successful candidate will coordinate calendars, meetings, agendas, presentations, expenses, travel, offsites, and general administrative activities with accuracy and discretion. This role offers variety, visibility, and the opportunity to make a meaningful impact by helping a busy team stay organized, prepared, and focused. The Administrative Assistant will: Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools where appropriate Process expenses accurately and on time, including receipts, approvals, coding, and follow-up Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency Handle confidential information with discretion and professionalism To be successful as an Administrative Assistant at People Corporation, you will need: Strong organizational, time management, and prioritization skills Excellent calendar management, scheduling, and coordination capabilities Clear written and verbal communication with strong attention to detail Proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams Curiosity and willingness to embrace AI, automation, and new tools that improve efficiency and quality of work Professionalism, discretion, resourcefulness, and sound judgment All-star candidates will have: Experience in a coordinator, administrative assistant or executive assistant role Experience coordinating calendars, meetings, agendas, travel, expenses, and offsite logistics Strong skills in preparing and proofreading presentations, reports, and correspondence Experience in professional services, benefits, insurance, financial services, or a corporate environment is an asset At People Corporation we are committed to helping businesses succeed. We are a national provider of benefits, retirement, wealth, wellness, and human resource solutions. Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians. We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders. Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to. We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential. If you require an accommodation or an alternative format of any posting please reach out to [email protected] The base salary range for this position is $55,000 - $65,000 per annum. This represents base salary only and does not represent other variable compensation components of our total compensation ( i.e. annual bonus, commission etc). The actual base salary will vary depending on local market conditions, geography and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training. If you are selected to move forward in our recruitment process, the Talent Acquisition Specialist will be able to provide additional details of the total compensation for this role.

The Administrative Assistant will manage the Senior Vice President's calendar, coordinate meetings, and prepare professional presentations and reports. They will also handle travel logistics, expense processing, and general administrative tasks while identifying opportunities to use AI and automation to improve efficiency.

Candidates should possess strong organizational and time management skills with proficiency in the Microsoft Office suite. Experience in an administrative or coordinator role within a corporate environment is highly preferred.

• Time managementPreferred
• Microsoft ExcelPreferred
• CommunicationPreferred
• Microsoft OfficePreferred
• Data entryPreferred
• Microsoft WordPreferred
• Microsoft OutlookPreferred

Identified from the job description. Confirm important requirements above.

• Calendar management
• Scheduling
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Proofreading
• Data entry
• Expense processing
• Travel coordination
• Communication
• Time management
• Organizational skills
• AI tools
• Calendar Management
• Document Management
• Resourcefulness
• Administrative Support
• Professionalism
• Curiosity
• Artificial Intelligence
• Automation
• Data Entry
• Financial Services
• Invoicing
• Operating Expense
• Presentations
• File Organization
• Time Management
• Verbal Communication Skills
• Coordinating
• Prioritization
• Detail Oriented

• Administrative
• Human Resources
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Minimum experience

2+ years

Posting language

English

Working hours

40 hours per week