Accounting Clerk

Job summary

The Accounting Clerk manages full-cycle accounts payable, including invoice processing, purchase order creation, and cost tracking for construction projects. Additionally, the role provides administrative support for Tarion accounts and assists in preparing monthly bank reconciliations and draw packages.

Job details

ONSITE 5 DAYS/WEEK: The Accounting Clerk will assist in the maintenance of our book of accounts for our project companies. This role will primarily support our Project Accountants. JOB DESCRIPTION The specific duties of the Accounting Clerk shall include, but are not limited to, the following: Accounts Payable. o Full cycle accounts payable, including matching documents, ensuring review and approval, aid in issuing payments and the recording of transactions including holdback retainage o Coordinate with Construction staff on the processing and approval of Purchase Orders and Construction Contracts or Change Orders o Ensure that invoices are processed in a timely manner o Organize commission installment invoices for various projects as well as track any outstanding commissions to be paid o Coordinate cheque pick ups with suppliers, reconcile AP statements and respond to payment inquires o Maintain orderly filing system for all invoices paid Data Entry o Creating purchase orders for various cost commitments o Matching Invoices against contracts and purchase orders, confirm appropriate review/approvals are in place, enter monthly project invoices in Project Management Software – Trimble Project Sight o Assist in reconciling project cost-to-date in Accounting Software and Project Management Software with accurate data entry o Maintain accurate accounting of costs-to-date in Accounting Software – Sage 100 Contractor Reporting o Assist in maintaining an updated budget report for multiple projects o Assist in preparation of monthly bank reconciliation as well as other reconciliations as needed o Assist Project Accountant in preparing monthly draw packages for submission to project cost consultant and/or project lender Administration Support o Administration of Tarion accounts o Tracking purchasers’ APS’s, amendments, deposits and other required documentation o Maintain orderly filing system for all purchaser files o Coordinating incoming and outgoing mail as well as courier services when needed o General administrative work as may be requested by Senior Management SKILLS & QUALIFICATIONS Education Accounting Bachelor’s degree, certification preferred Experience 2+ years experience in an accounting department within the construction or real estate development industry Experience with large volumes of Accounts Payable and data entry would be an asset Skills Professional attitude with excellent communication and organization skills Great attention to detail and self-motivated with ability to work independently while meeting tight deadlines Time management Multitasking in order to efficiently work on different tasks Proficiency in Microsoft Office – Excel, Word, Outlook, etc. Trimble Project Sight and/or Sage 100 Contractor software experience is an asset

What you’ll do

The Accounting Clerk manages full-cycle accounts payable, including invoice processing, purchase order creation, and cost tracking for construction projects. Additionally, the role provides administrative support for Tarion accounts and assists in preparing monthly bank reconciliations and draw packages.

Requirements

Candidates should possess a bachelor's degree in accounting and at least 2 years of experience within the construction or real estate development industry. Proficiency in Microsoft Office is required, while experience with Sage 100 Contractor or Trimble Project Sight is considered an asset.

Listed skills

• Time management · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable
• Data Entry
• Bank Reconciliation
• Budget Reporting
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Trimble Project Sight
• Sage 100 Contractor
• Time Management
• Multitasking
• Organization Skills
• Communication Skills
• Attention To Detail

Job areas

• Finance & Accounting
• Construction
• Administrative