Payroll Specialist

Job summary

Enter, review, and verify employee timesheets; investigate missing hours and process payroll adjustments, including deductions, travel pay, mileage reimbursements, and shift premiums. Close and balance payroll batches, process weekly payroll, generate customer invoices, maintain records, and support payroll reporting and administration.

Job details

Part-Time Payroll Administrator Position Summary We are seeking a detail-oriented and reliable Part-Time Payroll Administrator to join our team. This role is responsible for accurately processing payroll and invoicing for a large workforce with multiple clients, shift premiums, travel allowances, and various pay adjustments. The successful candidate must be available Monday through Thursday to accommodate payroll deadlines and last-minute time entry changes. Experience with Avionté is considered a significant asset. Key Responsibilities Enter employee hours from submitted timesheets. Review timesheets for accuracy and completeness. Identify and investigate missing employee hours before payroll processing. Verify timesheets and follow up on discrepancies when necessary. Process payroll adjustments including: Background check deductions Travel pay Mileage reimbursements Shift premiums Other payroll additions and deductions Ensure all time entry batches are balanced and closed accurately. Notify Account Managers once time entry is complete and payroll batches have been closed. Process weekly payroll in accordance with company deadlines. Generate and process customer invoices following payroll completion. Maintain accurate payroll records and documentation. Support payroll-related reporting and administrative tasks as required. Qualifications Previous payroll or payroll administration experience required. Experience with Avionté Staffing Software is a strong asset. Strong data entry and excel skills. Excellent attention to detail and accuracy. Ability to identify potential payroll issues and think proactively. Strong organizational and time management skills. Ability to manage multiple priorities and work under tight deadlines. Effective communication skills for following up with Account Managers and internal teams. Ability to work independently and as part of a team. What We're Looking For The ideal candidate is someone who naturally asks questions such as: "Why is this employee missing hours?" "Has this timesheet been entered correctly?" "Does this premium or mileage entry look accurate?" We are looking for someone who takes ownership of their work, thinks ahead, and ensures payroll is correct before it is processed. Schedule Requirements Part-time position. Must be available Monday through Thursday during business hours 8am – 5pm for follow up on hours. Flexibility to accommodate payroll deadlines and last-minute payroll entries is required. This position is ideal for someone who enjoys working with numbers, has a strong eye for detail, and takes pride in delivering accurate payroll and invoicing every week.

What you’ll do

Enter, review, and verify employee timesheets; investigate missing hours and process payroll adjustments, including deductions, travel pay, mileage reimbursements, and shift premiums. Close and balance payroll batches, process weekly payroll, generate customer invoices, maintain records, and support payroll reporting and administration.

Requirements

Previous payroll or payroll administration experience is required, and Avionté experience is a strong asset. Candidates should have strong data-entry and Excel skills, excellent attention to detail, effective communication, and the ability to manage multiple priorities and deadlines.

Listed skills

• Time management · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Accuracy · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Payroll Administration
• Timesheet Review
• Data Entry
• Excel
• Invoice Processing
• Payroll Adjustments
• Attention To Detail
• Accuracy
• Problem-Solving
• Organization
• Time Management
• Communication
• Deadline Management
• Avionté Staffing Software

Job areas

• Finance & Accounting
• Human Resources
• Administrative

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