Subcontracts administrator

Job summary

The incumbent is responsible for preparing, reviewing, and issuing subcontracts for construction projects while ensuring compliance with internal processes. They also manage the collection and validation of essential legal and administrative documentation from subcontractors.

Job details

JOB DESCRIPTION Ready to build your career? We want to hear from you. Reporting to the Tem leader, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements. Responsibilities • Generate subcontracts using established templates and processes; • Review contractual documentation for compliance prior to issuance; • Review and validate the required administrative and legal documentation provided by subcontractors; • Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents; • Validate the accuracy of subcontractor and contract information prior to approval; • Collaborate with project teams and other functions to ensure contract files are complete and compliant; • Contribute to the continuous improvement of processes and tools related to subcontract administration. Education, qualifications and experience: • Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field; • Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role; • Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.); • Demonstrate a strong attention to detail, thoroughness, and accuracy; • Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously; • Demonstrate sound judgment and a strong commitment to confidentiality; • Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders; • Knowledge of the construction industry and contractual documentation is considered an asset; • Ability to work effectively in a fast-paced environment with tight deadlines. Benefits • RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement — get to work for free • Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired. Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process. GENERAL INFORMATION Job Location * Montreal, QC * Ottawa, ON * St. Georges, QC Date Published 10-Sep-2026 Department Compliance & Legal Min Compensation 59 000 Max Compensation 77 000 Compensation Frequency Annual Employment Type Permanent Working Arrangement Hybrid Role Type Full-Time

What you’ll do

The incumbent is responsible for preparing, reviewing, and issuing subcontracts for construction projects while ensuring compliance with internal processes. They also manage the collection and validation of essential legal and administrative documentation from subcontractors.

Requirements

Candidates must hold a College Diploma in a relevant field and possess 2 to 5 years of experience in contract administration or compliance. Proficiency in Microsoft Office and contract management software is required, along with strong organizational and communication skills.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model
• Employee stock ownership program
• Career growth opportunities
• Transit pass reimbursement
• Minimum 4 weeks of vacation

Listed skills

• Customer service · Preferred
• Attention to detail · Preferred
• Compliance · Preferred
• Communication Skills · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Contract administration
• Compliance
• Subcontract management
• Documentation review
• Microsoft Office Suite
• CMiC
• Textura
• Attention to detail
• Organizational skills
• Communication skills
• Customer service
• Construction industry knowledge
• Legal documentation
• Contractual records management
• Tax Compliance
• Organizational Skills
• Accounting
• Construction
• Business Administration
• Customer Service
• Communication
• Confidentiality
• Continuous Improvement Process
• Contract Management
• Project Management
• Microsoft Office
• Subcontracting
• Detail Oriented

Job areas

• Construction
• Administrative
• Legal
• Finance & Accounting
• Management & Leadership
• Lead Subcontracts Administrator
• Contracts Administrator
• Buyers
• Purchasing Agents, Except Wholesale, Retail, and Farm Products
• Buyers and Purchasing Agents

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