Payroll Administrator

Job Summary The role of the Payroll Administrator is to support the day to day activities of the payroll department and ensure that payroll processes and procedures are efficient and conducted in accordance with relevant policies, laws, and regulations. Duties & Responsibilities Prepare and process Canadian and U.S. payrolls Accurately process team member profile changes, including status changes, terminations, timesheets, banking and tax information, etc. Calculate and prepare pay adjustments for approval Prepare and process payroll production worksheets Prepare and process payroll production audit reports Ensure all production task adjustments and worksheets are audited after system entry Prepare ROEs and respond to government related inquiries regarding team members Maintain records on vacation, sick leave, etc. Assist with payroll inbox team member inquiries Provide support to Department Administrators Respond to internal and external inquiries in a prompt and professional manner Ensure compliance with all respective labour standards and regulations (CLC, ESA, and US) Actively participate in Porter’s Safety Management System (SMS) including reporting hazards and incidents encountered in daily operations; understand, comply and promote the Company Safety Policy Behavioural Competencies Concern for Safety: Identifying hazardous or potentially hazardous situations and taking appropriate action to maintain a safe environment for self and others. Teamwork: Working collaboratively with others to achieve organizational goals. Passenger/Customer Service: Providing service excellence to internal and/or external customers (passengers). Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise. Results Focus: Focusing efforts on achieving high quality results consistent with the organization’s standards. Fostering Communication: Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus. Qualifications Post-secondary diploma or equivalent work experience 2-3 years of work experience in payroll processing Payroll Compliance Practitioner (PCP) designation or in progress Avanti Software experience an asset Detail oriented and a proven self-starter Excellent time management skills with the ability to multitask in a high volume environment Able to work autonomously while possessing strong interpersonal skills and excellent written and verbal communication skills Ability to maintain a high degree of discretion, diplomacy and confidentiality Strong computer skills, experience using Google and/or Microsoft Office products Location Toronto Downtown Office (250 Yonge Street) #LI-Hybrid Company Description Since 2006, Porter Airlines has been elevating the experience of economy air travel for every passenger, providing genuine hospitality with style, care and charm. Porter’s fleet of Embraer E195-E2 and De Havilland Dash 8-400 aircraft serves North America, including a coast-to-coast domestic Canadian network, the U.S., Mexico, the Caribbean and Central America. Headquartered in Toronto, Porter is an Official 4 Star Airline® in the World Airline Star Rating®. Visit www.flyporter.com or follow @porterairlines on Instagram, Facebook and X.

The Payroll Administrator supports daily payroll operations by processing Canadian and U.S. payrolls and maintaining accurate team member records. They also ensure compliance with labour standards and respond to internal and external payroll-related inquiries.

Candidates must have a post-secondary diploma and 2-3 years of experience in payroll processing. A Payroll Compliance Practitioner (PCP) designation or progress toward one is required.

• Time managementPreferred
• Google WorkspacePreferred
• Microsoft OfficePreferred
• Data entryPreferred

Identified from the job description. Confirm important requirements above.

• Payroll Processing
• Canadian Payroll
• U.S. Payroll
• Payroll Compliance
• Data Entry
• Time Management
• Multitasking
• Interpersonal Skills
• Written Communication
• Verbal Communication
• Discretion
• Confidentiality
• Google Workspace
• Microsoft Office
• Avanti Software
• Building Consensus
• Self-Starter
• Professionalism
• Diplomacy
• Results Orientation
• Payroll Compliance Practitioner
• Payroll Policies and Processes
• Auditor's Report
• Customer Service
• Communication
• Computer Literacy
• Economics
• Hospitality
• Interpersonal Communications
• Operations
• Verbal Communication Skills
• Teamwork
• Detail Oriented
• Honesty

• Human Resources
• Finance & Accounting
• Administrative
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks

Minimum education

High school

Minimum experience

2+ years

Apply by

Aug 24, 2027

Posting language

English

Working hours

40 hours per week